eLearning Council Bylaws

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Article 1: Purpose

These Bylaws are adjunct to the Constitution of the Washington State Community and Technical College eLearning Council, hereinafter referred to as the ELC.

Article 2: ELC Officers

Section 1. The officers of the ELC shall consist of the Chairperson, the Chairperson-Elect, the Past-Chairperson, the Treasurer/Membership Coordinator and the five Regional Representatives who will constitute the Executive Committee. The Chairperson-Elect, Treasurer/Membership Coordinator and the Regional Representatives will be elected by majority vote of the members present at the Spring meeting of the ELC.  These officers shall perform the duties prescribed by the ELC's constitution and bylaws and by the parliamentary authority adopted by the ELC.

Section 2. The Chairperson shall serve a term of one year commencing at the conclusion of the Spring ELC meeting, moving to the office of Past-Chairperson for one year until the conclusion of the next Spring ELC meeting.

Section 3. The Chairperson-Elect shall serve a term of one year, moving to the office of Chairperson at the conclusion of the Spring ELC meeting.

Section 4. The Past-Chairperson shall serve a term of one year.

Section 5. The Treasurer/Membership Coordinator shall serve a term of one year commencing at the conclusion of the Spring ELC meeting.

Section 6. The Regional Representatives shall serve terms of one year, or thereafter until successors are elected. 

Section 7.  A member is eligible to hold an office as often as elected.

Section 8.  Officers can be recalled by two thirds vote of the membership present at a regular meeting of the ELC, provided a quorum is present.

Section 9. The colleges will be assigned to regions for the purpose of enhancing communication and election of Regional Representatives.

A.	Northwest Region – Shoreline, Whatcom, Bellingham, Skagit Valley, Everett, Edmonds
B.	East-Central Puget Sound Region - Seattle Central, North Seattle, South Seattle, Bellevue, Green River, Highline, Renton, Lake Washington, Cascadia
C.	South and West Puget Sound Region - Peninsula, Olympic, Tacoma, Pierce Fort Steilacoom and Puyallup, Bates, Clover Park
D.	Southwest Region - Centralia, Lower Columbia, Clark, South Puget Sound, Grays Harbor
E.	Eastern Region - Spokane, Spokane Falls, Wenatchee Valley, Yakima Valley, Columbia Basin, Walla Walla, Big Bend

Section 10. The retiring Chairperson shall identify and present a slate of nominees for Chairperson-Elect and Treasurer/Membership Coordinator at the Spring meeting. The membership present at the Spring meeting shall vote to elect the new officers. Nominees do not have to be present to be elected.

Section 11. The members of each region present at the Spring meeting will caucus to elect the Regional Representatives. Nominees do not have to be present to be elected.

Section 12. The elected officers begin their term of office at the conclusion of the Spring meeting.

Section 13. Officer Vacancies.

A.	In the event of a Chairperson vacancy, the Chairperson-Elect will become the Chairperson. Chairperson replacements will complete the term of office for the vacancy filled and then continue as if following the normal progression from Chairperson-Elect.
B.	In the event of a Chairperson-Elect vacancy, a replacement for that position will be selected from among the Regional Representatives by consensus of the Executive Committee. Chairperson-Elect replacements will complete the term of office for the vacancy then follow the normal progression to Chairperson.
C.	In the event of a Past-Chairperson vacancy, that position will remain vacant for the remainder of that term.
D.	In the event of a Treasurer/Membership Coordinator, a replacement for that position will be selected from among the membership by consensus of the Executive Committee. Treasurer/Membership Coordinator replacements will complete the term of office for the vacancy then follow the normal election process.
E.	In the event of a Regional Representative vacancy, the Chairperson will identify a replacement by mutual consent of the members of the affected region. Regional Representative replacements will complete the term of office of the individual being replaced.

Article 3: Duties of Officers

Section 1. Chairperson.

A.	Represent the interests of the ELC to other collegiate groups and the Instruction Commission.
B.	Coordinate and schedule quarterly meetings.
C.	Design meeting agendas with input from Regional Representatives and members.
D.	Establish work teams, appoint team leaders, and motivate work teams as needed.
E.	Schedule regular and call special meetings of the ELC Executive Committee.
F.	Arrange the distribution of the minutes to the membership and the Instruction Commission.
G.	Preside over the ELC meetings.
H.	Fill Regional Representative vacancies.
I.	Identify procedures and an institution to collect, create an account for and process transactions for the "ELC meetings registration fee" funds.
J.	Plan and provide for an annual "ELC meetings registration fee" account report for the membership at the Spring meeting which details income, expenses and the account balance.
K.	Review the amount identified as the annual ELC meetings registration fee and recommend changes.

Section 2. Chairperson-Elect.

A.	Assist the Chairperson in their duties as delegated.
B.	Fulfill the duties of the Chairperson in their absence.
C.	Record the minutes of the quarterly meetings.

Section 3. Past-Chairperson.

A.	Assist the Chairperson in their duties as delegated.
B.	Consult with members of the executive committee on ELC practices and issues.

Section 4. Treasurer/Membership Coordinator.

A.	Approve subscription requests to the ELC-C listserv.
B.	Prepare and maintain the membership list for the ELC that will be used for registration fund collection, for the WAOL Blackboard ELC Organization login accounts and for the ELC public Web site.
C.	Work with the registration fund host institution to monitor the account, invoice member institutions, receive registration funds from members and issue meeting expense payments or other disbursements approved by the ELC from the Registration fund.
D.	Report on the status of the Registration fund at ELC meetings.
E.	Consult on ELC practices and issues with members of the executive committee as they relate to financial matters.

Section 4. Regional Representatives.

A.	Stay abreast of regional issues and provide information to the ELC.
B.	Serve on the ELC's Executive Committee and attend related meetings.
C.	Facilitate communication within a region.
D.	Assist the Chairperson with meeting agendas and coordination.
E.	Orchestrate regional meetings on topics and issues of their region as needed.
F.	Select a Regional Representative, if need be, to fill Chairperson-Elect vacancies.

Article 4: Meetings

Section 1. Meetings of the ELC shall be held quarterly on dates decided by the Chairperson in consultation with the membership.

Section 2. Meeting agendas shall pertain to business of the ELC and shall be sent to the membership at least two weeks prior to each meeting.

Section 3. Special meetings may be called by the Chairperson with written notice sent to the membership at least three weeks in advance.

Section 4. A quorum shall be 50% of the members or their designees.

Section 5. Meetings of the Executive Committee will promulgate no motions for the ELC's action.

Section 6: Any need for motions between meetings may be handled by electronic means.

Section 7.  Receipts for expenses incurred for a meeting by the host institution can be submitted to the Treasurer/Membership Coordinator.  Account disbursements for non-meeting expenses will require approval from the Chairperson.

Article 5: Work Teams

Section 1. As described in Article 3, Section 1, the Chairperson shall appoint those work teams necessary for the functioning of the organization.

Article 6: Amendments

Section 1. The ELC's Bylaws may be amended or revised by a two thirds vote of the membership present at a quarterly meeting if a quorum is present.

Section 2. Proposed amendments or revisions must be submitted in written form to the entire membership at least two weeks in advance of the meeting at which the action will be taken.

Amendment History Ratified 5/8/98
Amendments Ratified 10/19/2004
Instruction Commission:  Approval 5/14/98
Amendments Approved 11/4/2004
Amendment to Change DLC to ELC Approved by IC 2/14/08