PPMS Module Documentation


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PPMS is an integrated system that includes the following modules and functions:

PPMS Screens by Index Number

PPMS Screens by Index Number

Applicant Tracking

Document Title Last Updated
(mm/dd/yyyy)
Overview of Applicant TrackingPDF  
Institutional Parameters Used with Applicant Tracking  
Applicant Tracking Screen and Field Definitions  
Applicant Tracking Data Sets (APP Database)PDF  
Applicant Tracking Batch ProcessesPDF  

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Control Tables

Document Title Last Updated
(mm/dd/yyyy)
Overview of the Control Tables ModulePDF  
Control Table FAQsPDF  
Institutional System Parameters - definitions and codesPDF  
Control Tables Screen and Field Definitions (TBL5 database)  
Control Tables Overview PresentationPowerPoint  
Employee Calendar (PS9019) PresentationPowerpoint  

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Employee Contracts

Document Title Last Updated
(mm/dd/yyyy)
Overview of Employee ContractsPDF  
Employee Contracts Overview PresentationPowerpoint  
Employee Contracts Screen and Field Definitions  
Uploading Legal Files for Employee ContractsPDF  
Institutional Parameters Used with Employee Contracts 05/21/2009
Update Contracts to Job Screens (PS4040J)PDF  
Course Schedule Screen IS1001PDF (SMS Data Elements)  
Class Schedule Screen IS1002PDF (SMS Data Elements)  
Alternate Room/Instructor Screen IS1015PDF (SMS Data Elements )  

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Employee Web-Enabled Applications

Employee Earnings and Leave

Document Title Last Updated
(mm/dd/yyyy)
Installing Employee Earnings and Leave version 1.2PDF  
EmployeeEarningsLeave-1-2.exe  
Assigning Employee PINsPDF  
Understanding User Functions of Employee Earnings and LeavePDF  
Employee Earnings and Leave PresentationPowperPoint  

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Employee Earnings History

Document Title Last Updated (mm/dd/yyyy)
Overview and Version Release InformationPDF  
Installing Employee Earnings History 1.5PDF  
EarningsHistory-1-5.exe  
Setting Up and Enabling Employee Earnings HistoryPDF  
Assigning Employee PINsPDF  
Understanding User Functions of Employee Earnings HistoryPDF 01/01/2000

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Employee Maintenance

Document Title Last Updated
(mm/dd/yyyy)
Overview of Employee Maintenance ModulePDF  
Employee Maintenance FAQsPDF  
Employee Maintenance Screen and Field Definitions  
Employee Maintenance Data Sets (EMP database)PDF  
Instructions for Logging in to HCA through Host on DemandPDF  
Staff Months PresentationPowerPoint  
HCA Contributions when Employee Pays Direct to CollegePowerPoint  

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Employee Maintenance Processes

Document Title Last Updated
(mm/dd/yyyy)
Salary Rate ChangesPDF (effective July 1, 2012) 06/27/2012
Adding New EmployeesPDF (step-by-step instructions)  
Using Miscellaneous Employee FieldsPDF  
Same-Sex Domestic Partnership Coverage ProceduresPDF 12/30/2013
Understanding Staff Month CalculationsPDF  

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Government Reporting

Federal Reporting

Federal Government Reporting allows you to extract data for federally mandated reports:

Document Title Last Updated (mm/dd/yyyy)
IPEDS Combined Reporting (PG416A)PDF 02/22/2013
IPEDS File DirectionsPDF 12/22/2009
W-2 and 1099R Year-End Processing for Tax Year 2011PDF 12/21/2011

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Washington State Reporting

Document Title Last Updated (mm/dd/yyyy)
DRS Transaction Screen (CR5100)PDF - used to process transactions for the DRS Retirement Transmittal Report (CR5135) that is sent semi-monthly to the Department of Retirement Systems (DRS).  
FTEF Calculation and Distribution for MIS ReportingPDF - for Full-Time Equivalent Faculty data reporting  
State Auditor Data Download/Upload Process Reporting InstructionPDF 08/07/2012

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Leave Accounting

Document Title Last Updated (mm/dd/yyyy)
Overview of Leave AccountingPDF  
Leave Accounting FAQsPDF  
Leave Accounting Screen and Field Definitions  

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Payroll Processing

Document Title Last Updated
(mm/dd/yyyy)
Overview of Payroll Processing ModulePDF  
Payroll Processing FAQsPDF  
Payroll Processing Screen and Field Definitions  

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Payroll Processing Data Sets

Document Title Last Updated (mm/dd/yyyy)
PAYR DatabasePDF  
PAYRH DatabasePDF  
PAUDIT DatabasePDF  

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Payroll Processing 2014 Information

Document Title Last Updated (mm/dd/yyyy)
HCA and SBCTC-ITD Cutoff Dates for 2014 pdf 12/31/2013
W-2 and 1099R Year-End Processing for Tax Year 2013 pdf 12/31/2013

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Payroll Processing 2013 Information

Document Title Last Updated (mm/dd/yyyy)
Check Inventory (FY 2012-13) excel 03/26/2013
Detailed Payroll Inventory (FY 2012-13) excel 03/26/2013
Check Order Request (2013)word 03/15/2013
W-2 and 1099R Year-End Processing for Tax Year 2012pdf 10/16/2013
HCA and SBCTC-ITD Cutoff Dates for 2013pdf 12/14/2011

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Payroll Processing 2012 Information

Document Title Last Updated (mm/dd/yyyy)
W-2 and 1099R Year-End Processing for Tax Year 2011PDF  
Annual Payroll Check Order (2012)PDF 04/05/2012
Check Inventory (FY 2011-12)Excel 04/05/2012
Detailed Payroll Inventory (FY 2011-12)Excel 04/05/2012
Check Order Request (2012)Word 04/05/2012
HCA and SBCTC-ITD Cutoff Dates for 2012PDF 12/14/2011

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Payroll Processing 2011 Information

Document Title Last Updated (mm/dd/yyyy)
W-2 and 1099R Year-End Processing for Tax Year 2010PDF 12/27/2010
Annual Payroll Check and Advice Order (2011)PDF 03/04/2011
Check and Advice Inventory (FY-2010-11)Excel  
Detailed Payroll and Advice Inventory (FY 2010-11)Excel  
Check and Advice Order Request (2011)Word  
HCA and SBCTC-ITD Cutoff Dates for 2011PDF 11/29/2010
   

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Payroll Processes

Document Title Last Updated (mm/dd/yyyy)
Processing Multiple Payments and DeductionsPDF 05/20/2009
Understanding Staff Month CalculationsPDF  

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Payroll Processing Presentations

Document Title Last Updated (mm/dd/yyyy)
Employee Calendar (PS9019)PowerPoint  
Stop PaymentsPowerPoint  
The Total Payroll ProcessPowerPoint  
HCA Contributions when Employee Pays Direct to CollegePowerPoint  

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Unemployment Compensation Process

Document Title Last Updated (mm/dd/yyyy)
Unemployment Compensation ProcessPDF  

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Position Control and Salary Forecasting

Document Title Last Updated (mm/dd/yyyy)
Position Control and Salary Forecasting Screen and Field Definitions 12/5/2008

 

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Page Manager: phruska@sbctc.edu
Page Reviewed/Updated: December 31, 2013, 2:00 PM

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