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Washington State Board for Community & Technical Colleges

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SBCTC Policy Manual
Chapter 5: Enrollment Reporting and Tuition and Fees

5.20.00 Enrollment Rules

The enrollment rules are established and approved by the State Board each year as a method to build accountability within the allocation of state appropriations.  The rules used to determine which colleges will:

  • Be eligible for additional general purpose enrollments (provided through the budget)
  • Be subject to budget rebasing when enrollment targets are not met
  • Be allowed to count excess enrollments in periods of over‐enrollment
  • The rules provide parameters and definitions for the specific types of FTEs to be included or excluded in monitoring of state and other enrollments.

    (See Appendix E - "Enrollment Rules" for current rules


5.20.10 Enrollment Reporting Discrepancies

Enrollment information is a fundamental element in budget allocations. Therefore, it is necessary that the information reported by community and technical colleges is accurate and consistent. To ensure accuracy and consistency, the following progressive actions may be taken when enrollment reporting does not comply with the RCW, WAC and/or SBCTC policies, procedures, or reporting requirements.

  1. A district will be notified in writing of a reporting discrepancy. The notice will indicate that reporting practices will continue to be examined at specified intervals until verification of compliance with the appropriate procedures.
  2. If subsequent examination does not reflect compliance it will be the discretion of the Executive Director of the State Board to take any one or combination of the following actions:
  3. Continued in-depth examination of district reporting practices until further notice.
  4. Appoint a team composed of State Board staff and/or system representatives to assist the district in complying with the reporting procedures.
  5. A retroactive adjustment to the improperly reported enrollment and funding to reflect proper enrollment reporting.
  6. Permanent or temporary reduction or redistribution of student FTES.

Policy History

ActionDescriptionRevision Date
SBCTC Resolution 02-09-16 Board approved Policy Manual 9/19/2002

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Page Manager: cmckenzie@sbctc.edu
Page Reviewed/Updated: April 21, 2015, 11:13 AM

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