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Washington State Board for Community & Technical Colleges

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SBCTC Policy Manual
Chapter 5: Enrollment Reporting and Tuition and Fees


5.40.00 Enrollment Census Date

The census date of a course represents the timeframe within which students must register or attend with intent to register for a course, in order to count for enrollment reporting. The intent of this policy is to recognize that there is a base cost in providing a course that is constant after a period of time regardless of the number of students that withdraw from a course or continue to completion of that course.

5.40.10 Determining the Quarter Census Date for Sequential Courses

Non-summer quarters are typically 10 or 11 weeks in length. The quarter census date is the 10th instructional day after the quarter begins. For sequential courses that begin within the first few days of the start of the quarter and run for the duration of the quarter, the 10th instructional day of the quarter is the census date. Summer quarter typically is shorter than 10 or 11 weeks. The quarter census date is based on the number of weeks in the quarter. If the quarter is 9 weeks, the census date is the ninth instructional day. If the quarter is 8 weeks, the census date is the eighth instructional day, etc. For sequential courses that begin within the first few days of the start of summer quarter and run for the duration of the quarter the number of weeks in the quarter determines their census date.

5.40.20 Determining the Course Census Date for Short Sequential Courses

Sequential courses that do not meet the criteria described in “Determining the Quarter Census Date for Sequential Courses” (above) use a census date based on the length of the course. The census date is determined by calculating 20 percent of the instructional days of the course. For example, if a course runs 5 weeks spanning 25 instructional days, 20 percent of the instructional days are five. The census date of this course would be the fifth instructional day after the beginning of the course. If a course runs 7 weeks spanning 35 instructional days, 20 percent of the instructional days are seven. The census date of this course would be the fifth instructional day after the beginning of the course, etc. Standard rounding rules apply if applicable.

5.40.30 Determining the Census Date for Continuous Courses

In continuous courses the census date occurs either on the last day of the course or the last day of the quarter in which that course began whichever comes first. This census date is the same for all students enrolled in this course.

5.40.40 Determining the Census Date for Student Based Courses – Clock Hour Technical Colleges Only

In student based courses the census date occurs after the fifth instructional day following the first day of attendance for each student.

5.40.50 Determining Instructional Days

Instructional days are the weekdays available for instruction, Monday through Friday, excluding weekends and official college holidays, for each quarter of the academic year. Courses that begin on a Saturday or Sunday use the following Monday as the first day of the course for enrollment counting purposes.


Policy History

ActionDescriptionRevision Date
SBCTC Resolution 02-09-16 Board approved Policy Manual 9/19/2002

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Page Manager: cmckenzie@sbctc.edu
Page Reviewed/Updated: April 14, 2014, 2:42 PM

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