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BylawsAdopted March 12, 2010 PREAMBLE The Washington Association for Research and Planning (WARP) is a group of professionals engaged in applied research that leads to improved understanding, planning, and decision-making for the benefit and advancement of learning in Washington’s community and technical colleges. ARTICLE I - NAME The name of the organization shall be the Washington Association for Research and Planning and may be referred to as WARP. ARTICLE II - PURPOSE The purpose of the organization is to:
ARTICLE III - MEMBERSHIP Section 1 Member Institutions shall include all state-funded colleges, institutes, and multi-college district offices governed by the Washington State Board for Community and Technical Colleges that have an active institutional research office. Section 2 There shall be two (2) types of individual membership:
Ex Officio members may not seek or hold office in WARP. Article IV - OFFICERS AND DUTIES Section 1 The officers of the organization shall consist of a President, Past-president, President-elect, Secretary, Treasurer, and Historian (who shall act as Parliamentarian). These officers shall constitute the Executive Committee. Section 2 The President-elect and Secretary shall be elected each year and shall take office immediately following the Annual Spring Conference. The Treasurer shall be elected every other year and shall serve a two-year term. The President shall appoint the Historian. A Hospitality Officer may be appointed and serve at the discretion of the President. The Executive Committee shall fill vacant unexpired terms through appointment. Section 3 A nomination committee shall be formed at least ninety (90) days prior to the Annual Spring Conference for finding and selecting nominees to stand for elected office. The committee shall be comprised of the Past-President, who shall act as its chair, and three (3) to five (5) WARP institutional members, who are appointed by the President and who are not currently serving as an officer, elected or appointed, in WARP. Nomination committee members shall be ineligible to be nominated for election. The nomination committee shall be tasked with nominating two (2) consenting eligible members for any office to be filled by election. The list of nominees shall be submitted to the executive committee no later than sixty (60) days prior to the Annual Spring Conference. If for some reason the committee cannot find two consenting eligible nominees, the office shall be considered vacant and shall be filled by the Executive Committee through appointment after the Annual Spring Conference. Section 4 The Secretary, with the consent of the Executive Committee, shall arrange for the election of officers by member institutions from the list of nominees. The election shall be held no sooner than thirty (30) days prior and no later than fourteen (14) days prior to the Annual Spring Conference. The Secretary shall tabulate and announce at the Annual Spring Conference the number of votes cast for each nominee and certify before the members attending any nominee receiving a majority of votes as having been elected. If no nominee receives a majority, the office shall be considered vacant and shall be filled by the Executive Committee through appointment after the Annual Spring Conference. Section 5 Article V - COMMITTEES Section 1 Business requiring committee consideration shall be conducted by ad hoc committees appointed by the President. It is desirable, whenever possible, that committees be comprised of an approximately equal membership, taking into consideration variances in institutional enrollment, needs, location, and institutional type. Section 2 Representatives to other constituencies may be made each year following the spring meeting by the President and confirmed by the Executive Committee. Members are encouraged to submit names to the Executive Committee for consideration. Section 3 All committee meetings are open to all institutional and Ex Officio members. Article VI - QUORUM A voting quorum for meetings, elections and other voting opportunities shall consist of a simple majority of the member institutions. Article VII - VOTING Section 1 Each member institution shall have one (1) vote. It is the responsibility of each member institution to determine how such a vote is to be cast. Section 2 A written voting proxy may be submitted prior to any meeting or other voting opportunity by any member institution. Such proxy shall be presented to the Secretary no later than one (1) day prior to the meeting or voting other opportunity to allow other member institutions casting votes to be informed of the proxy. The exercise of said proxies is the responsibility of, and shall be resolved solely by, the member institutions involved. Article VIII - AMENDMENTS These bylaws may be amended by a two-thirds vote of the member institutions voting at any meeting or other voting opportunity arranged by the Secretary, with the consent of the Executive Committee, provided the proposed amendment has been submitted to the members at least thirty (30) days prior to the meeting or voting opportunity. Article IX - MEETINGS There may be two (2) regular meetings per year and special meetings as deemed necessary by the President, Executive Committee and membership. One of the regular meetings shall be the Annual Spring Conference. ARTICLE X - FEES AND DUES Any fees and/or dues shall be approved in advance by a vote with thirty (30) days prior announcement by the President. Annual dues will be payable at the Annual Spring Conference, and are separate from the Spring Conference fees. ARTICLE XI - DISTRIBUTION LIST Section 1 Agendas and minutes of all regular meetings will be distributed as follows:
ARTICLE XI - PARLIMENTARY AUTHORITY Robert's Rules of Order Newly Revised, shall be the authority on any question of parliamentary procedure, unless otherwise provided for by these bylaws.
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