Skip to content

College Website and Publications Requirements: Publications

This section of the College Website and Publication Requirements covers issues related to publications.

Expand All

Citation

RCW 28B.10.295: Educational materials on abuses of, and illnesses consequent from, alcohol

Frequency

Continuous

Location

Publication. Must be at no cost to the state.

Description

The boards of trustees of community colleges shall make available at some place of prominence with each campus educational materials on the abuse of alcohol PROVIDED that such materials are obtained at no cost to the state.

Example

Cascadia College Counseling Services

Citation

RCW 28B.10.057: Academic credit for military training

Frequency

Continuous

Location

Website

Description

Colleges must provide a copy of its policy for awarding academic credit for military training to any applicant who listed prior or present military service in his or her application.

Example

Green River College: Military Service School Credits

Citation

RCW 28B.50.785: Publication of transferable college-level courses — Course lists for one-year academic completion certificates and transferable degrees

Frequency

Continuous

Location

Website

Description

Community and technical colleges must publish courses that are recognized by all four-year institutions as transferable.

Example

Everett Community College Transfer Credit Options

Citation

20 U.S.C. §1094(c)(3)(A) and 34 C.F.R. § 600.9

Frequency

Continuous

Location

Website

Description

The federal Higher Education Act prohibits colleges from misrepresenting educational programs, financial charges, or employability of its graduates. SBCTC handles the complaint review process for Washington state public community and technical college students.

Colleges should post the complaint process and link to the SBCTC Consumer Protection Student Complaint Process form on their websites.

Example

Consumer Protection (Title IV) Student Complaint Process

Citation

RCW 28B.50

Frequency

Quarterly

Location

Online course description

Description

No later than the first full quarter after a college has implemented ctcLink, the college must provide:

  1. The cost of any required textbook or other course material
  2. Whether the course uses open educational resources

This information must be displayed in the online course description or by providing a link that connects to the bookstore's website or another website.

If the faculty member has not yet been assigned to a course, that course's textbooks' and course materials' costs do not have to be displayed. Once the faculty member is assigned, the costs need to be displayed as soon as feasible.

Citation

RCW 28B.50.090: College board — Powers and duties

Frequency

Continuous

Location

  • Website
  • Admissions materials

Description

Options for course placement: Colleges are required to post all the available options for course placement on their website and in their admissions materials.

Also refer to the Washington Student Achievement Council’s Ready Set Grad website.

Example

Bellevue College Transferring Scores and Courses

Citation

RCW 28B.10.054: Credit policies for AP exams — Reports

Frequency

Continuous

Location

Website

Description

  • Colleges must establish a coordinated, evidence-based policy for granting as many undergraduate college credits to students who have earned minimum scores of three on AP exams as possible and appropriate.
  • Credit policy regarding all AP exams must be posted on campus websites effective for the 2017 fall academic term. Colleges must conduct biennial reviews of their AP credit policy and report noncompliance to the appropriate committees of the Legislature by Nov. 1 each year beginning Nov. 1, 2019.

Citation

RCW 28B.10.053: Postsecondary credit for high school coursework — Master list of qualifying courses and qualifying examination scores — Dissemination of information

Frequency

Continuous

Location

  • Website
  • Admissions materials

Description

Colleges must clearly include in its admissions materials and on its website the credits or courses that can be fulfilled by the proficiency examinations or demonstrated competencies. Colleges must provide this to the WSAC or the SBCTC to be submitted to OSPI for distribution to K-12 school districts. RCW 28A.230.130 Findings — Intent – 2011 c 77.

Also refer to the Washington Student Achievement Council’s Ready Set Grad website.

Example

Everett Community College Transfer Credit Options

Citation

Public Law 93-380, the Family Educational Rights and Privacy Act of 1974 (FERPA)

Frequency

Annual

Location

Up to the college. Examples of locations include: website, student handbook, schedules, catalog

Description

FERPA establishes that the education records of students attending or having attended the college are confidential and can be released only with written permission from the student. FERPA also authorizes the college to release so-called “directory information” without that prior written permission.

Each college defines “directory information” in its own way. The list of what qualifies as directory information must be changed in accordance with each college’s policies.

From the Department of Education:

§99.7    What must an educational agency or institution include in its annual notification?

(a)(1) Each educational agency or institution shall annually notify parents of students currently in attendance, or eligible students currently in attendance, of their rights under the Act and this part.

(2) The notice must inform parents or eligible students that they have the right to—

(i) Inspect and review the student's education records;

(ii) Seek amendment of the student's education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student's privacy rights;

(iii) Consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that the Act and §99.31 authorize disclosure without consent; and

(iv) File with the Department a complaint under §§99.63 and 99.64 concerning alleged failures by the educational agency or institution to comply with the requirements of the Act and this part.

(3) The notice must include all of the following:

(i) The procedure for exercising the right to inspect and review education records.

(ii) The procedure for requesting amendment of records under §99.20.

(iii) If the educational agency or institution has a policy of disclosing education records under §99.31(a)(1), a specification of criteria for determining who constitutes a school official and what constitutes a legitimate educational interest.

(b) An educational agency or institution may provide this notice by any means that are reasonably likely to inform the parents or eligible students of their rights.

(1) An educational agency or institution shall effectively notify parents or eligible students who are disabled.

(2) An agency or institution of elementary or secondary education shall effectively notify parents who have a primary or home language other than English.

Example

Walla Walla Community College Confidentiality of Student Records (FERPA)

Citation

RCW 28B.76.502: Financial aid counseling curriculum for institutions with state need grant recipients

Frequency

Continuous

Location

Website

Description

Financial aid counseling curriculum must be provided to institutions of higher education with state need grant recipients. The curriculum must be available via a website.

Example

Big Bend Community College Financial Awareness

Citation

RCW 28B.110.070: Distribution to students

Frequency

Continuous

Location

Website

Description

Colleges shall distribute copies of the provisions of this chapter (28B.110 — gender equality in higher education) to all students

Example

Clover Park Technical College Sex Equity policy

Citation

Frequency

Continuous

Location

Not specified

Description

  • The State Board for Community and Technical Colleges shall make information available to all new students about HIV/AIDS. Curricula must be reviewed by the office on AIDS.
  • Each publicly operated vocational school shall make information available regarding HIV/AIDS. The curricula and materials shall be reviewed for medical accuracy by the office on AIDS

 

Citation

Under the direction from the Office of the Attorney General

Frequency

Continuous

Location

Schedule and catalog

Description

This language was developed after several colleges were sued – and lost – for making unsubstantiated claims of high wages for graduates, job opportunities, and transferability of professional-technical college credits/degrees in their marketing materials.

Example

The college’s total liability for claims arising from a contractual relationship with the student in any way related to classes or programs shall be limited to the tuition and expenses paid by the student to the college for those classes or programs. In no event shall the college be liable for any special, indirect, incidental, or consequential damages, including but not limited to, loss of earnings or profits.

Citation

RCW 28B.10.575: Student housing — Liquor prohibited, areas — Complaints regarding liquor and illegal drug use — Policies, procedures, sanctions

Frequency

Continuous

Location

Publication

Description

Each college shall have in place, distribute to students, and vigorously enforce policies regarding liquor and illegal drug use in college-owned student housing

Example

Green River College Campus Corner Apartment contract terms (page 5)

Citation

RCW 28B.117.040: Identification of eligible students and applicants—Duties of institutions of higher education—Duties of the department of social and health services.

Frequency

Continuous

Location

Registration materials

Description

All colleges receiving Passport to College Promise funds shall include in their application or registration materials a question asking whether the applicant has been in foster care in Washington state for at least one year since his or her sixteenth birthday. All other colleges are strongly encouraged to do the same.

Example

Requirement fulfilled in “Section 5 — Residency Information” on the uniform admission application.

Frequency

Continuous 

Location

Link to page from website footer

Description

Includes, but not limited to:

  • Information collected and how it is used
  • Personal information and choice
  • Public access to information
  • Nondisclosure of certain personal information
  • Credit Card Payment
  • Degree Audit
  • Financial Aid Inquiry
  • Hope and Lifetime Learning Tax Credit
  • Registration
  • Registration Appointment
  • Schedule Planner
  • Student Address Change
  • Student PIN Change
  • Student Schedule
  • Unofficial Transcript
  • Review and correction of personally identifiable information
  • Cookies
  • Security
  • Disclaimer
  • College contact information

Example

Pierce College Web Privacy Notice

Citation

Under the direction from the Office of the Attorney General

Frequency

Continuous

Location

Schedule, catalog, website

Description

 Legal disclaimer

Example

Seattle Central College has made reasonable efforts to ensure the accuracy of the information throughout this website. However, the college reserves the right to make appropriate changes in procedures, policies, calendars, requirements, programs, courses and fees. When feasible, changes will be announced prior to their effective dates, but the college assumes no responsibility for giving any particular notice of any such changes. Changes may apply not only to prospective students, but also to those who are currently enrolled. Nothing contained in this website shall be construed to create any offer to contract or any contractual rights.

We encourage readers to contact the college or appropriate office to obtain current information.

Citation

RCW 28B.110.030: Rules and guidelines

Frequency

Continuous and annually

Location

 Website

Description

Each institution shall develop and distribute policies and procedures for handling complaints of sexual harassment. Colleges must also post online information regarding the institution’s compliance with sexual violence confidentiality and reporting requirements for current and prospective students, employees and parents of students.

Example

Sexual harassment policy (continuous)

Sexual harassment is illegal under Title VII of the Civil Rights Act and Title IX of the Educational Amendment and is against Highline Community College's policies and will not be tolerated in any form. It shall be the policy of Highline Community College, consistent with its efforts to respect the dignity and integrity of employees, students and the general public, to provide an environment free of sexual harassment.

Sexual harassment is any unwanted verbal or physical sexual attention that is repetitive and one-sided. Report sexual harassment to:

Executive Director of Human Resources
MS 99-200, P.O. Box 98000
Des Moines, WA 98198-9800(206) 878-3710, ext. 3812

College compliance with sexual violence confidentiality (annually)

New law effective July 24, 2015.

Citation

RCW 28B.15.910: Limitation on total operating fees revenue waived, exempted, or reduced—Outreach to veterans

Frequency

Continuous

Location

Admissions application

Description

College admissions application must provide an opportunity for students to indicate if they are a military veteran.

Example

Requirement fulfilled in “Section 5 — Residency Information” on the uniform admission application.

Page Manager: krose@sbctc.edu
Last Modified: 11/20/17 11:06 AM

starburst graphic