Human Resource Management Commission (HRMC) Bylaws

The Human Resources Management Commission (HRMC) was established to ensure Washington state community and technical college human resource professionals get up-to-date and accurate information.

Meetings are usually held quarterly at various campus locations. Remote options may be available for some meetings.

Preamble

The Washington State Community and Technical Colleges HRMC is established to develop better human resources services within the community and technical colleges of the State. The HRMC is directly responsible to the Washington Association of Community and Technical College Presidents (WACTC) through a liaison appointed by the president of WACTC. The liaison serves as the primary communication link between the Commission and WACTC.

Article I: Purposes

The purpose of the Commission shall be:

  • To provide leadership in the improvement and development of effective and properly administered programs of human resource management in the community and technical colleges in the State of Washington.
  • To propose goals, develop, and implement programs and procedures which are established by a consensus of the membership, assigned by WACTC, or occur as a result of legislative action.
  • To serve as an effective state-wide communication medium for information related to human resources.
  • To support research services for WACTC.
  • To advise and make recommendations for WACTC on human resources issues.
  • To advise and make recommendations to the Washington Office of Financial Management (OFM) on human resources issues impacting the Community and Technical College system.
  • To work with appropriate agencies and organizations to develop and promote an understanding of human resources management.
  • To provide mutual exchange of information and ideas for the purpose of increasing the effectiveness and consistency of human resource management.
  • To provide opportunities for professional development of human resource skills.
  • To promote and enhance diversity, equity, & inclusion and equal opportunity programs, consistent with the generally applicable law(s).

Article II: Organizational Structure

Section 1. Membership

  1. Voting members of the Commission shall be the chief human resources management officer, or designee, from each community and technical college district in the system. Each district has one vote.
  2. Ex officio members shall be the Human Resources Director of the SBCTC, the Human Resources Representative of the SBCTC, the liaison from WACTC, the liaison(s) from other WACTC commissions, and other Executive Committee approved human resources and labor relations professionals in the system.

Section 2. Officers and Representatives

  1. Officers: Officers of the Commission shall be the Chair, Vice Chair, Secretary. A term of office shall be one year.
  2. Responsibilities:
    • The Chair shall be the presiding officer of the Commission, an ex officio member of all committees, and representative to WACTC. The commission shall reimburse the chair for expenses associated with attendance at WACTC meetings.
    • The Vice Chair shall assume the duties and powers of the Chair in the absence of that officer.
    • The Secretary shall be responsible for the records and correspondence of the Commission, including maintenance of the listserve membership.
    • The Treasurer shall be the Human Resources Representative of the SBCTC, and is not an elected position. The Treasurer shall establish and maintain financial records and report at regular meetings, and shall provide for the payment of all authorized Commission expenses.
  3. Election of Officers: Election of officers shall take place at the spring quarter meeting. Election to office will be by a simple majority of the voting members present (either remote or in-person).
  4. Ex Officio Officer: The Treasurer, who shall be the Human Resources Representative of the SBCTC and shall be an ex officio officer of the Commission.
  5. Liaisons: Liaisons representing HRMC to other WACTC commissions, SBCTC working groups, etc. shall be selected by the majority vote of HRMC.

Article III: Committees

Section 1. Executive Board

The Executive Board shall consist of the elected officers of the Commission. The past Chair and Treasurer of the Commission shall be non-voting members of the Executive Board. The Executive Board shall prepare the agenda for all meetings.

Section 2: Ad Hoc Committees

The Executive Board shall have the authority to create ad hoc committees as needed. Members of such committees may include persons other than Commission members.

Article IV. Meetings

Section 1. Schedule

There shall normally be one regular meeting per quarter; other regular or special meetings may be called by the Chair.

Section 2. Rules of Order

Robert’s Rules of Order, Revised, shall be the authority on questions of parliamentary rule.

Section 3. Voting

Each community and technical college district in the system shall have one vote.

Section 4. Quorum

A voting quorum shall consist of a majority of the voting members.

Section 5. Reports

Committees and liaisons shall report at each regular meeting.

Section 6. Meeting Attendance

Attendance at meetings shall be limited to the chief human resource management officer (or designee), ex officio members, and Executive Committee approved guests. Guests from a community or technical college must be exempt, non-represented employees.

Section 7. Listserve

Listserve members shall be limited to the chief human resources management officer for each community and technical college district. Requests for additional listserve members may be submitted to the Executive Committee with justification for their inclusion. Other listserve members may be added with Executive Committee approval.

Listserve membership should be reviewed at least annually.

Article V. Archives

The Treasurer shall be responsible for maintaining Commission archives.

Article VI. Amendments

Bylaws may be amended by a two-thirds (2/3) vote of the official members in attendance (either remote or in-person), provided the proposed amendment has been submitted to members at least thirty (30) days prior to the meeting.