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PIO Resource Manual: Civil Rights Compliance Visit Guidance

Office of Civil Rights Compliance Visits

Two campus visits (system-wide) are conducted each year. The selection of visit sites is determined by:

  • last time the college received a visit
  • campus request
  • State Board staff recommendation
  • confidential complaint
  • enrollment and completion data for:
    • minorities
    • people with disabilities
    • non-traditional careers based on gender

Publication Inclusion of Non-discrimination Statements

Non-discrimination statements are to be used when the publication includes the college logo/college name and is picked up or viewed by the public. A non-discrimination statement would not be required on internal documents, such as an add/drop form. However, application forms do need a non-discrimination statement.

The following is an example of the full version of the non-discrimination statement that must be published in college’s catalog and class schedules, student/staff handbooks and on college website. These do not excuse a college from following any additional state regulations.

College Name does not discriminate on the basis of race, color, national origin, sex, disability, or age in its program and activities. The following person or persons has/have been designated to handle inquiries regarding the non-discrimination policies:

Name and/or Title
Address
Phone

Be consistent across campus. If you have multiple versions of a non-discrimination statement, determine which one is the official one that has been adopted by the college.

View the U.S. Department of Education information on non-discrimination statements.

Compliance Areas for PIOs

Annual Notice of Non-Discrimination In Vocational Education Programs

The U.S. Department of Education requires colleges publish an Annual Notice of Nondiscrimination statement, in English, prior to the beginning of the school year (before the fall quarter).

Colleges must advise students, parents, employees, and the general public that all vocational opportunities will be offered without regard to race, color, national origin, sex, or handicap.

The annual notice must include a brief summary of the program offerings and admission criteria, and the names, title, address, and phone number of person(s) designated to coordinate compliance under Title IX and section 504.

Announcement of this policy of non-discrimination may be made, for example, in local newspapers, recipient publications, and/or other media that reach the general public, program beneficiaries, minorities (including national origin minorities with limited English language skills), women, and handicapped persons.

The college should perform a study of the service area to determine if it contains a “community of national origin minority persons with limited English language skills”.

If a college's service area contains a community of national origin minority persons with limited English language skills, notification materials must be disseminated to that community in its language and must state that colleges will take steps to assure that the lack of English language skills will not be a barrier to admission and participation in vocational education programs.

Colleges should ask the following questions as guidelines in determining if such a community exists:

  • Are non-English language communities being served by the media?
  • Specifically, are there television or radio stations within the area that broadcast in a language other than English?
  • Are there service groups that provide assistance directed to populations with limited English language skills within the service area?

If the college can answer "yes" to one or more of these questions, then there is probably a community with limited English language skills and the college must also provide the annual notice in a language or languages commensurate with its service area.

Other guidelines

  • Non-discrimination notice available in alternate formats if requested: Braille; international languages.
  • Print the full non-discrimination statement with contacts in each of these publications:
    • class schedule
    • catalog
    • student/staff handbooks
    • college website
    • disability services materials
    • athletic program handbooks
  • Print the grievance procedure in student and employee handbooks, college website, and college catalog.
  • Print the non-discrimination statement on the college application. Don’t ask questions that identify a person’s protected status.
  • Posters for musical/theatrical performances are not required to include the non-discrimination statement. However, if accommodations are available to the audience, it is helpful to print contact information for these services.
  • Posters providing campus information for services (tutoring/advising/rooms/times etc.) do not require a non-discrimination statement.

Questions and additional guidance can be directed to:

Washington State Board for Community and Technical Colleges
1300 Quince St. SE
P.O. Box 42495
Olympia, WA 98504-2495
360-704-4400

Funding Statements

Publications

If a product is printed in whole or in part with Perkins funds, it must include a funding statement:

The contents of this publication were developed with funds from the Carl D. Perkins Act.

Perkins funding comes in the form of the Perkins basic grant, Tech Prep and Perkins Leadership funds (Best Practices innovations/replications, Industry Based Professional Development, Student Leadership, Non-Traditional and some special projects).

Films, Reports, Video Clips

The contents of this publication were developed under a grant from the Department of Education (Carl D. Perkins Act). However, the contents do not necessarily represent the policy of the U.S. Department of Education.

Questions and additional guidance regarding Perkins-funded statements can be directed to:

Anna Nikolaeva
Program Administrator
Washington State Board for Community and Technical Colleges
1300 Quince St. SE
PO Box 42495
Olympia, WA 98504-2495
360-704-4342
anikolaeva@sbctc.edu

Page Manager: krose@sbctc.edu
Last Modified: 10/9/17 11:49 AM