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ctcLink Project Working Group

ctcLink Project Working Group

ctcLink Working Group roles, responsibilities and authority were established in the charter approved by the Washington Association for Community and Technical Colleges Technology Committee (WACTC-Tech) in October 2017.

Summary of Roles and Responsibilities

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Charter Summary

ctcLink Project Working Group Charter (rev May 2019) 

  • Make decisions regarding functionality of PeopleSoft Modules within scope, including new projects, configuration changes and/or code modifications
  • Coordinate with Data Governance Committee on state and federal reporting and other enterprise wide solutions
  • Make decisions on changes to the implementation schedule that do not impact the current project budget or timeline
  • Provide oversight on changes to configuration
  • Identify and help mitigate risks
  • Provide oversight for training, communications, and Organizational Change Management (OCM)
  • Prepare escalated decision packages regarding functionality or changes to the implementation schedule for review and decision by the ctcLink Steering Committee
  • Prepare completed decision packages for communication to stakeholders and for filing in the issue and decision log

Authority

  • Decisions and issue resolutions that impact multiple pillars and functions within PeopleSoft for both implementation and production areas
  • Changes to the implementation schedule that do not impact the current project budget or timeline
  • Decisions regarding functionality of PeopleSoft Modules within scope
  • Appeals of Working Group decisions 

See current ctcLink Project Working Group member list 

Voting Members

  • ctcLink Production and Project Campus Solutions (one vote) – designated
  • ctcLink Production and Project Finance (one vote) – designated
  • ctcLink Production and Project Human Capital Management (one vote) – designated
  • Data Services Director – Data, Reporting and Data Governance (one vote) – assigned
  • Application Services Director – Technical and Development (one vote) – assigned
  • College Representatives – Six representatives, selected for a minimum of two years, with appointments preferably staggered based on deployment cycles (six votes)
    • Alternate college representatives – two alternates will serve as needed to ensure meeting quorums

Ex-officio non-voting members

  • ctcLink Project Director – assigned
  • SBCTC Security – designated
  • SBCTC Training/OCM – designated
  • Ad hoc representatives based on meeting agenda

Makes decisions on:

  • Implementation plan within budget and overall timeline
  • Configuration management within scope
  • Training plan
  • Organizational Change Management (OCM) plan

 

Calendar

 

Page Manager: slnelson@sbctc.edu
Last Modified: 6/18/19 12:09 PM

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