ctcLink Quality Gates & Milestones Chart

Image description: Image is five boxed columns, from Gate 1 to Gate 5 (left to right), with arrows indicating movement and progression through the phases. Organizational change management (OCM) assessment, activities and deliverables for Colleges and SBCTC are listed under each box. 

CTCLINK QUALITY GATES & MILESTONES

GATE 1: INITIATION

• Project Planning (Checklists & Templates)
• Start Change Impact Analysis & Change Action Plan
• Chart of Accounts Redesign (DG2 only)
• Build PeopleSoft Environments
• Security Redesign (DG2 only
• Organizational Change Management Assessments
• Gate 1 Peer Review

OCM Assessment, Activities & Deliverables for Colleges & SBCTC

• College Project Charter
• Resource Plan & Budget
• Plan Deliverables
• Legacy BP Mapping
• Initial Supplemental Systems Analysis
• Change Impact Analysis 25% complete

GATE 2 STRUCTURE

• Global Design Adoption (GDA)
• Business Process Fit/Gap (BPFG)
• Update BP Flows
• Local Configuration
• Training Materials Analysis/Build
• UAT Test Definition
• UAT Materials Build
• Identify Exceptions
• Design Extensions
• Prepare or Update Test Scripts
• Map Supplemental Systems Data

OCM Assessment, Activities & Deliverables for Colleges & SBCTC

• GDA and BPFG Participation
• Supplemental Systems Data Mapping
• Initial Config Guides Sign-Off
• UAT Definition Sign-Off
• Change Impact Analysis 50% complete

GATE 3 CONSTRUCT

• Determine Exception Solutions
• Update BP Flows
• Update CEMLIs
• Update Configuration
• Convert and Validate Data
• Security Matrix Mapping
• Functional Testing
• Prepare QA Environment
• Prepare Parallel Environment
• System Integration Testing
• Parallel Testing

OCM Assessment, Activities & Deliverables for Colleges & SBCTC

• Design Requirements Sign-Off
• Security Matrix Mapping
• Data Validation Sign-Off
• Change Impact Analysis 75% complete

GATE 4 TRANSITION

• Production Cutover Planning
• Pre-User Acceptance Testing Training
• User Acceptance Testing
• End-User Training
•  Performance Testing
• Legacy System Shutdown Procedures in Place
• Cutover Mitigation Planning
• Production Go/No Decision

OCM Assessment, Activities & Deliverables for Colleges & SBCTC

OCM Readiness Checklist

UAT Sign-Off

End-User Training

Policy/Procedures Updated

Cutover Plans, Legacy Shutdown Procedures

Change Impact Analysis 100% complete

GATE 5 DEPLOY

• Go/No Go Decision
• Production Environment Prep
• Production Cutover
• Production Validation
• Milestone Sign-Off
• Finalize Local Configuration Guides
• GO LIVE
• Lessons Learned

OCM Assessment, Activities & Deliverables for Colleges & SBCTC

• College Cutover Plan
• Go/No Go Sign-Off
• Milestone Sign-Off
• Config Guides Sign-Off
• College Lessons Learned

 Revised 2019-03-05