Campus Solutions (CS) Process Schedule

Advisement Report Generation

All

Mon-Fri

10:00 p.m.

Once

Requests and generates Advisement Reports for students who have had change in their enrollment, transfer credit, Student Planner, degree completion, program, and/ or plan data.

Advisement Report Purge

All on a college-by-college, rolling basis

Wed-Thur

5 p.m. 
Wednesday – 
4 a.m. Thursday

Scheduled ad hoc once per year, per institution. 

Colleges will receive notification from CS Support approximately one week in advance.

Purge existing Advisement Report data for all students, and refresh reports for students that meet either of the criteria.  Criteria 1: An active Program/Plan and term activation in the current or future term. Criteria 2: Students with enrollment or transfer credit in the current or previous academic year.  

This process clears space in the database tables and improves AAR generation processing times.

Advisement, Planner, and What-If Reports will be unavailable while the purge process is running. What-if report data will be cleared, and students can generate a new report as needed. 

Application Fee Direct to GL

Only for colleges that charge for admissions applications

Daily

11:30pm

Once

Sends application fee transaction data from Campus Solutions to the General Ledger for financial processing.

Cashiering Fund Balance and Publish

All

Mon - Fri

10 p.m.

Once

 Fund balances Student Financials transactions (E-215) and publishes accounting entries to the Finance pillar via Integration Broker, where journals are generated and the resulting Journal IDs (SFC) are returned to Campus Solutions.

Class Incremental Build

All

Mon - Fri

Hourly

Indexes classes for Fluid Class Search.

Course Full Build

All

CS Core Support will manually run this process after the last Census Day of the term.

 Friday evening through Saturday morning

 Once per term

Once per term, the Fluid Browse Course Catalog search index is rebuilt to fully refresh the Fluid Browse Course Catalog to match the internal Course Catalog. This process removes Inactivated courses from the Fluid Browse Course Catalog search.

Course Incremental Build

All

Mon - Fri

11 p.m.

Indexes courses for Fluid Course Search.

Ethnicity Detail Update

All

Mon - Fri

8 p.m.

Once

Processes ethnicity-related updates to person records in batch. Syncs ethnic details, sets the Hispanic/ Latino flag, sets the IPEDS flag, and updates ethnicity percentages.

Higher One Student Data

All

Mon - Fri

9 p.m.

Once

Incoming Transcript

All

Mon - Fri

9:00 a.m.

Once

Uploads incoming internal (ctcLink) and external (Legacy) transcripts in to ctcLink. ctcLink-to-ctcLink and Legacy transcripts are posted to the External Education page; external Legacy transcripts are made available via the File Upload/ Download page.

Manual Batch Assign SFA

All

Daily

8:00pm

Once

Updates ctcLink to reflect receipt of a signed paper SFRA and assigns the associated activity guide, based on the presence of the BFC service indicator.

Manual Batch Assign SFA Complete

All

Daily

8:30pm

Once

Updates ctcLink to reflect receipt of a signed paper SFRA, completes the associated activity guide, and releases any outstanding SFA service indicator, based on the presence of the BFC service indicator.

Mass Assign SFA

All

Daily

12:00pm & 8:00pm

Twice

Assigns the SFRA service indicator (SFA hold) to newly term-active students and to students registered without an SFRA on file for the academic year (fall through summer).

Mass Assign/Delete Appr

Only for colleges with apprenticeship programs

Mon-Fri

5:00pm

Once

Automates the assignment and removal of apprenticeship eligibility indicators based on a student’s program and plan stack data.

Mass Release SFA

All

Daily

9:00pm

Once

Releases SFA service indicators for students who are no longer registered and were only active in prior terms.

Mass Student Group Assignment - SAPR and SDOC

All 

Mon - Fri 

5:00 p.m. and 5:30 p.m.

Once

Assigns students to the SAPR (Apprenticeship) and SDOC (Department of Corrections) Student Groups. The jobs that mass assign these groups are owned by Data Services.

Mass Student Group Assignment - Set 1

All

Sun - Thurs

10:00 p.m.

Once

Assigns students to the SAPA, SARO, SBST, SCAR, SCYB, SEAG, SFCY, SFGA, SFBG, SFBC, SINT, STRB, SVET, SWBR, SWRF, SWRT, SWSA, SWSB, SWSC, SWSD, and SWSE Student Groups. The jobs that mass assign these groups are owned by Data Services.

Mass Student Group Assignment - Set 2

All

Sun - Thurs

11:00 p.m.

Once

Assigns students to the SVAD, SVSD, and SVSP Student Groups. The jobs that mass assign these groups are owned by CS Core.

Mass Table Validation

All

1st Sunday of the Month

10:00am

Once

Runs monthly to identify, report on, and correct referential integrity issues within Student Financials tables. In some cases, related Financial Aid data may also be corrected.

Mass Update Bad Due Dates

On a college-by-college basis

Sunday

3:00am

Once

Updates due dates across Student Financials tables to ensure consistency. In ITEM_LINE_SF, blank due dates are populated with the effective date while existing values remain unchanged. In ITEM_DUE_SF, placeholder dates of 01/01/2500 are replaced with the maximum due date from ITEM_LINE_SF for the same charge, when a balance remains. In ITEM_SF, blank due dates are updated to the maximum due date from ITEM_DUE_SF for the corresponding charge.

Message Center Send Mail

All

Mon - Fri

8:30 p.m.

Once

Notifies students via email of new messages in their Message Center.

Nelnet Agreement File

All

Mon - Fri

5 p.m.

Once

 Processes the Nelnet Agreement file (I-082) to update student service indicator statuses and set payment plan agreements to Active.

Nelnet ENT Bal Adjustment

All

Mon - Fri

8:30 p.m.

Once

 Sends the Balance Adjustment/Balance Compare file (I-081) from PeopleSoft to Nelnet, providing updated student balance information based on enrollment activity such as class adds and drops.

Nelnet EOD Transaction

All

Mon-Fri

5:30 p.m.

Once

Processes the Nelnet End-of-Day transaction file (I-080) to update student payment plan statuses to Completed or Terminated and confirm payment activity, including error reporting.

Outbound Transcript

All

Mon - Fri

11:00 p.m.

Once

Processes outbound transcript requests and sends electronic transcripts out of ctcLink.

Process Scheduler System Purge (PRCSYSPURGE)

All

Daily

1 a.m.

Once

Used to clean up Process Scheduler and Report Manager tables.

Note: This is the only process that should be using the Daily Purge recurrence definition.

SDI Service Indicator Synchronization 

SDI Assign

All

Mon - Fri

7 a.m. – 4 p.m.

Once every three hours

Assigns SDI service indicators to retiring duplicate EMPLIDs to prevent activity while EMPLID is being retired.

Second Journal Set

All

Daily

11:00pm

Once

Processes Student Journal Set (SJS) data nightly, allowing colleges to review results the following business day to support reconciliation.

Service Indicator Assign, SSQ

SSQ Assign

All

Daily

1 a.m.

Once

Assign the SSQ to UGRD students who are term activated in the current or future Academic Year that have not yet responded to the Student Questionnaire. Department of Corrections students are excluded.

Service Indicator Release, SSQ

SSQ Release

All

Daily

Hourly

Every hour

Release the SSQ Service Indicator for students who have responded to the Student Questionnaire for the Academic Year.

Service Indicator Synchronization 

SXI Assign, SXF Assign, SVR Assign, SXF Release, and SXI Release 

All

Mon - Fri

7 p.m., 8 p.m., 9 p.m., 10 p.m., 11 p.m.

Once

Synchronizes SXI, SXF, and SVR service indicators across all colleges. If one of these indicators has been placed on a student record, it is copied to all other colleges and conflicting indicators are removed.

Student FTE Update - Current Term

All

Mon - Fri

12:30 a.m.

Once

Processes and loads student FTEs for the current term into the CS_PS_STDNT_FTE table.

Student FTE Update - Next Term

All

Mon - Fri

1:30 a.m.

Once

Processes and loads student FTEs for the next term into the CS_PS_STDNT_FTE table.

Student FTE Update - Term After Next

All

Mon - Fri

2:30 a.m.

Once

Processes and loads student FTEs for the term after next into the CS_PS_STDNT_FTE table.

Student GL

All

Daily

10:30 p.m.

Once

Creates accounting entries and performs fund balancing (E-214) for all Student Financials transactions associated with a student’s account, including tuition, fees, payments, and third-party activity. Publishes entries to the Finance pillar via Integration Broker, where journals are generated and Journal IDs (SF) are returned to Campus Solutions.

Tuition Calculation - All Students

UGRD & CNED

All

Sun

3 a.m.

Once

Runs tuition calculation for all students across all ctcLink colleges within a specified term range defined by the job setup. Recalculates charges based on current enrollment and billing data.

Tuition Calculation - Required Students

UGRD & CNED  

All

Mon - Fri

7  and 8 p.m.

Once

Runs tuition calculation for students flagged as Required within a specified term range defined by the job setup.