HCM Process Schedule
Currently Scheduled and Running
HCM Pillar
| What is Running | Parameters | Institution | Days | Time | Frequency | Description |
|---|---|---|---|---|---|---|
| Benefits Auto Enrollment (E-188) | All | 15th and last day of month | 5 p.m. | Twice a month | Processes effective dated rows for changes, enrollments, and terminations to employee benefit data. | |
| Core Time Administration App | All | Daily | 3 a.m. | Once | Processes time submitted through Time and Labor | |
| Core HR Data Integrity Audit | All | Daily | 3 a.m. | Once | Audit of the CORE HR Tables for Data Relationship Integrity | |
| CS to HCM FWL Table Refresh | All | Daily | 2 a.m. | Once | Updates the HCM faculty workload table with part time faculty contract data originating from campus solutions. | |
| Direct Reports Tables Build | All | Daily | 2 a.m. | Once | This process maintains the direct reports tables. | |
| Dynamic Group Refresh | All | Daily | 2 a.m. | Once | Updates Time and Labor Security | |
| Employee Job Type Maintenance | All | Daily | 3 a.m. | Once | ||
| Employment Security Wage Reporting (I-024) | All | Jan 15th April 15th July 15th Oct 15th |
5 p.m. | Quarterly | Creates the file needed to report quarterly wage and hour data to Employment Security. | |
| ExLibris Employee File | WA171 WA172 |
Mon - Fri | 5 a.m. | Once | ||
| Grant Job Set | All | Daily | 8 p.m. | Once | ||
| HCA Benefits Enrollment (I-092) | All | Mon - Fri | 8 a.m. | Once | Updates PeopleSoft with enrollment or employee data changes keyed into Pay1 daily. HCM ERP Support team processes warnings and errors in the daily log file and communicates out to the colleges. | |
| HCA Inbound Billing | All | 16th and last day of month | 5 p.m. | Twice a month | Uploads the HCA preliminary and final billing files into PeopleSoft | |
| I-093 PS Demographic Data | Changes Only | All | Mon - Fri | 4 p.m. | Once | |
| Journal Generation | All | Daily | 8 p.m. | Once | ||
| Maintain Daily Delegated Authorities | All | Daily | 3 a.m. | Once | The process activates all delegation transactions that were future-dated to become active on today's date, revokes all delegation requests that have expired as of today's date, and searches for inactive proxies. | |
| MetLife Inbound Billing (I-119) | All | 15th and last day of month | 5 p.m. | Twice a month | Uploads the MetLife billing file into PeopleSoft | |
| Once Job Posting | All | Mon - Fri | 8 a.m. - 8 p.m. | Every 4 hours | ||
| PS Bio/Demo Data to HCA (I-093) | All | Mon-Fri | 4 p.m. | Once | Sends updated Bio/Demo data to HCA. HCM ERP Support team processes warnings and errors in the daily log file and communicates out to the colleges. | |
| Refresh EMPLOYEES Table | All | Daily | 3 a.m. | Once | ||
| Refresh Personal Data | All | Daily | 2 a.m. | Once | ||
| Schedule Search Index | All | Daily |
8 a.m. |
4 hr cycle | The Schedule Search Index Application Engine process builds an index for person or non-person profile types. | |
| Security Refresh Nightly SJT Transaction Tables Refresh Process for SJT_DEPT & SJT_PERSON security tables |
All | Daily | 2 a.m. | Once for each table | Processes effective dated rows that are now current. This process can also update any transaction entered the previous day. | |
| SJT: Nightly SJT Refresh Process | All | Mon - Fri | 2/3 a.m. | Twice | ||
| SJT: Refresh SJT_CLASS_ALL | All | Daily | 2 a.m. | Once | This is done when a Security Type is modified or added, when a Security Tree is modified or added, or when a ROWSECCLASS is modified or added. | |
| SJT: Refresh SJT_OPR_CLS | All | Daily | 2 a.m. | Once | This process updates the security join table when an Operator or a Security Class is added or deleted. | |
| SJT: Refresh Transaction SJT tables | All | Daily | 2 a.m. | Once | Processes mass changes made to data the transaction table is based on and the change was not done through a CI. |
Page Manager:
slnelson@sbctc.edu
Last Modified: 7/31/24, 3:43 PM
