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HCM Process Schedule

Currently Scheduled and Running

 

HCM Pillar

What is Running Parameters Institution Days Time Frequency Description
Benefits Auto Enrollment (E-188)   All 15th and last day of month 5 p.m. Twice a month Processes effective dated rows for changes, enrollments, and terminations to employee benefit data.
Core Time Administration App    All Daily 3 a.m. Once Processes time submitted through Time and Labor
Core HR Data Integrity Audit   All Daily 3 a.m. Once Audit of the CORE HR Tables for Data Relationship Integrity
CS to HCM FWL Table Refresh   All Daily 2 a.m. Once Updates the HCM faculty workload table with part time faculty contract data originating from campus solutions.
Direct Reports Tables Build   All Daily 2 a.m. Once This process maintains the direct reports tables.
Dynamic Group Refresh   All Daily 2 a.m. Once Updates Time and Labor Security
Employee Job Type Maintenance   All Daily 3 a.m. Once  
Employment Security Wage Reporting (I-024)   All Jan 15th
April 15th
July 15th
Oct 15th
5 p.m. Quarterly Creates the file needed to report quarterly wage and hour data to Employment Security.
ExLibris Employee File   WA171
WA172
Mon - Fri 5 a.m. Once  
Grant Job Set   All Daily 8 p.m. Once  
HCA Benefits Enrollment (I-092)   All Mon - Fri 8 a.m. Once Updates PeopleSoft with enrollment or employee data changes keyed into Pay1 daily. HCM ERP Support team processes warnings and errors in the daily log file and communicates out to the colleges.
HCA Inbound Billing   All 16th and last day of month 5 p.m. Twice a month Uploads the HCA preimenary and final billing files into PeopleSoft
I-093 PS Demographic Data Changes Only All Mon - Fri 4 p.m. Once  
Journal Generation   All Daily 8 p.m. Once  
Maintain Daily Delegated Authorities   All Daily 3 a.m. Once The process activates all delegation transactions that were future-dated to become active on today's date, revokes all delegation requests that have expired as of today's date, and searches for inactive proxies.
MetLife Inbound Billing (I-119)   All 15th and last day of month 5 p.m. Twice a month Uploads the MetLife billing file into PeopleSoft
Once Job Posting   All Mon - Fri 8 a.m. - 8 p.m. Every 4 hours  
PS Bio/Demo Data to HCA (I-093)   All Mon-Fri 4 p.m. Once Sends updated Bio/Demo data to HCA. HCM ERP Support team processes warnings and errors in the daily log file and communicates out to the colleges.
Refresh EMPLOYEES Table   All Daily 3 a.m. Once  
Refresh Personal Data   All Daily 2 a.m. Once  
Schedule Search Index   All Daily

8 a.m.
12 p.m.
4 p.m.
8 p.m.

 4 hr cycle The Schedule Search Index Application Engine process builds an index for person or non-person profile types.  
Security Refresh
Nightly SJT Transaction Tables Refresh Process for SJT_DEPT & SJT_PERSON security tables
  All Daily 2 a.m. Once for each table Processes effective dated rows that are now current. This process can also update any transaction entered the previous day.
SJT: Nightly SJT Refresh Process   All Mon - Fri 2/3 a.m. Twice  
SJT: Refresh SJT_CLASS_ALL   All Daily 2 a.m. Once This is done when a Security Type is modified or added, when a Security Tree is modified or added, or when a ROWSECCLASS is modified or added. 
SJT: Refresh SJT_OPR_CLS   All Daily 2 a.m. Once This process updates the security join table when an Operator or a Security Class is added or deleted.
SJT: Refresh Transaction SJT tables   All Daily 2 a.m. Once Processes mass changes made to data the transaction table is based on and the change was not done through a CI.

Page Manager: mvarela@sbctc.edu
Last Modified: 5/20/20 12:50 PM

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