Financial Management System (FMS) Modules and Functions

• Budget and Allotment (BA)
• Business Management (BM)
• College Reporting (CR)
• General Accounting (GA)
• Materials Management (MM)
• Project/Proposal Management (PM)
• Universal (ZX)

 

Document	Last Updated (mm/dd/yyyy)
Accounts Payable - Screens and Field Definitions	08/01/2003
Annual Vendor Check Order Process 1314	04/15/2013
Annual Vendor Check Order Form 1314	04/12/2013
Annual Vendor Check Inventory In-House Detail 1314	04/12/2013
Instructions for Electronic Filing of 1099 Miscellaneous Tax Forms
Procedure for Lengthening the Check Number field in DataExpress
OMWBE Screen Training	06/19/2007

 

Document	Last Updated (mm/dd/yyyy)
Setting up the Bookstore Charge Interface
Using the Bookstore Charge Interface
Fixed File Format Specifications for the Bookstore Charge Data File

Document	Last Updated (mm/dd/yyyy)
Setting up the Bookstore Sales Interface
Using the Bookstore Sales Interface
Fixed File Format Specifications for the Bookstore Sales Data File
Bookstore Sales Data Workbook

 

Document	Last Updated (mm/dd/yyyy)
Budget - Screens and Field Definitions
Budget FAQs
Budget Development Process	03/09/2009
Budget Upload Process	09/25/2009
BA1320_template.slk
BA1320R.INFORM.PLIB

 

Document	Last Updated (mm/dd/yyyy)
Cashiering - Screens and Field Definitions
Cashiering Parameters
Impact of SSN/SID Modifications on FMS
Fee Calculation: Just the Facts!  Presentation at the BAR 101 meeting	04/20/2006
Cashiering Deposits
Instructions for Replacing Cashiering Slip Printers	07/20/2006
Running Start and Deceased/Disabled Veterans Waiver Program	06/13/2008

 

Document	Last Updated (mm/dd/yyyy)
Control Tables - Screens and Field Definitions
FMS Account Structure
Subledger presentations at the BAR 101 meeting   Subledgers   Payroll/Travel Advance Subledger   Accounts Receivable Subledger   Deferred Revenue Subledger   Credit Memo Subledger	04/20/2006

 

Document	Last Updated (mm/dd/yyyy)
Customer Accounts - Screens and Field Definitions
Customer Accounts FAQs
Impact of SSN/SID Modifications on FMS
IPEDS Part E - SR5020 Series of DataExpress Procedures
Customer Accounts Presentation at the BAR 101 Meeting 2006	04/20/2006
Customer Accounts Billing	03/02/2011

 

Document	Last Updated (mm/dd/yyyy)
Fixed Assets - Screens and Field Definitions	01/01/2006
Overview of the Fixed Assets Module

 

Document	Last Updated (mm/dd/yyyy)
General Accounting Batch Header Screen (GA1103) screens and field definitions	09/01/2003
General Accounting Transactions Screen (GA1104) screens and field definitions	09/01/2003
Using GA1103 and GA1104	09/01/2003
General Ledger Archival Inquiry (GA1110)
General Ledger FAQs
Unemployment Compensation Process
Uploading FMS Data Using the Excel Upload Workbook
UF0101_Upload.xls

 

Document	Last Updated (mm/dd/yyyy)
Overview of BM1783J – IPEDS Reporting for Financial Aid	03/07/2007
Supplementary Notes	03/23/2007

General instructions

Document	Last Updated (mm/dd/yyyy)
Detailed Instructions	12/21/2021
1098-T IRS Requirement: Student's taxpayer identification number and checkbox	11/17/2017

 

Job scheduling documentation

Document	Last Updated (mm/dd/yyyy)
IRS Tuition Statement Extract (BM1745J)
IRS Tuition Statement 1098T Extract (BM1747J)

 

DataExpress procedures

Document	Last Updated (mm/dd/yyyy)
DataExpress Procedures: BM1745RE, BM1745RI, and BM1747R

 

Modifying 1098T statements web page

Document	Last Updated (mm/dd/yyyy)
See the "Modifying the IRS Tuition Statement Web Page" section in the Detailed Instructions.	12/21/2021

 

Printing 1098T statements using DataExpress and MS Access

Document	Last Updated (mm/dd/yyyy)
IRS_1098T Access Database	12/21/2021
Detailed Instructions	12/21/2021
Printing a 1098T Information Statement from MS Access	12/05/2016

 

Document	Last Updated (mm/dd/yyyy)
Nelnet Automatic Payment Solution	04/02/2014

Document	Last Updated (mm/dd/yyyy)
State Auditor's Data Download 2018-2019	08/05/2019

Web credit card full installation v3.2 and partial v3.2.1 

Document	Last Updated (mm/dd/yyyy)
Web Credit Card Payment Process
Web Credit Card full installation file v3.2
Implementing Web Credit Card 3.2.1
Web Credit Card partial installation file v3.2.1
Troubleshooting Tips for the Web Credit Card Payment Process

U.S. Bank's eCheck

Document	Last Updated (mm/dd/yyyy)
Implementing U.S. Bank's eCheck	12/07/2005
U.S. Bank E-Payment Service Implementation Questionnaire Before you can implement eCheck, you must complete this questionnaire and submit it to U.S. Bank. In the fields containing ###, enter your college's information.	12/07/2005
eCheck 1.2 InstallShield executable	08/05/2009