Payroll/Personnel Management System (PPMS) Module Documentation

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Overview of Applicant Tracking
Institutional Parameters Used with Applicant Tracking
Applicant Tracking Screen and Field Definitions
Applicant Tracking Data Sets (APP Database)
Applicant Tracking Batch Processes

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Overview of the Control Tables Module
Control Table FAQs
Institutional System Parameters - definitions and codes
Control Tables Screen and Field Definitions (TBL5 database)
Control Tables Overview Presentation
Employee Calendar (PS9019) Presentation

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Overview of Employee Contracts
Employee Contracts Overview Presentation
Employee Contracts Screen and Field Definitions
Uploading Legal Files for Employee Contracts
Institutional Parameters Used with Employee Contracts	05/21/2009
Update Contracts to Job Screens (PS4040J)
Course Schedule Screen IS1001 (SMS Data Elements)
Class Schedule Screen IS1002 (SMS Data Elements)
Alternate Room/Instructor Screen IS1015 (SMS Data Elements)

Employee earnings and leave

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Installing Employee Earnings and Leave version 1.2
Employee Earnings Leave 1-2.exe
Assigning Employee PINs
Understanding User Functions of Employee Earnings and Leave
Employee Earnings and Leave Presentation

Employee earnings history

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Overview and Version Release Information
EarningsHistory-1-5.exe
Setting Up and Enabling Employee Earnings History
Assigning Employee PINs

 

 

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Country Codes	05/17/2018
Census Codes	05/17/2018
Overview of Employee Maintenance Module
Employee Maintenance FAQs
Employee Maintenance Screen and Field Definitions
Employee Maintenance Data Sets (EMP database)
Instructions for Logging in to HCA through Host on Demand
Staff Months Presentation
HCA Contributions when Employee Pays Direct to College

 

Employee maintenance processes

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Same-Sex Domestic Partnership Coverage Procedures	12/29/2021
PPMS Employee Email Upload Process	01/22/2018
Salary Rate Changes July 2019	08/27/2019
Adding New Employees (step-by-step instructions)
Using Miscellaneous Employee Fields
Same-Sex Domestic Partnership Coverage Procedures	12/22/2020
Understanding Staff Month Calculations

Federal reporting

Federal Government Reporting allows you to extract data for federally mandated reports.

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W-2 Year End Processing for Tax Year 2021	12/28/2021
IPEDS Combined Reporting (PG416A)	02/22/2013
IPEDS File Directions	12/22/2009

 Washington state reporting

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DRS Transaction Screen (CR5100) – used to process transactions for the DRS Retirement Transmittal Report (CR5135) that is sent semi-monthly to the Department of Retirement Systems (DRS).
FTEF Calculation and Distribution for MIS Reporting – for Full-Time Equivalent Faculty data reporting
State Auditor Data Download / Upload Process Reporting Instruction 2017-2018	08/15/2018

 

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Overview of Leave Accounting
Leave Accounting FAQs
Leave Accounting Screen and Field Definitions

Payroll processing 2022

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W-2 Processing for Tax Year 2021	12/28/2021
HCA Cutoff Dates for 2022	12/01/2021

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Overview of Payroll Processing Module
Payroll Processing FAQs
Payroll Processing Screen and Field Definitions

 Payroll processing data sets

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PAYR Database
PAYRH Database
PAUDIT Database

Payroll processing 

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 Payroll processes

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Processing Multiple Payments and Deductions	05/28/2020
Understanding Staff Month Calculations

 Payroll processing presentations

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Employee Calendar (PS9019)
Stop Payments
The Total Payroll Process
HCA Contributions when Employee Pays Direct to College

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Unemployment Compensation Process

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Position Control and Salary Forecasting Screen and Field Definitions	12/05/2008