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Payroll/Personnel Management System (PPMS) Module Documentation

PPMS Screens by Index Number

Module Documentation

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Federal reporting

Federal Government Reporting allows you to extract data for federally mandated reports.

Document Title Last Updated
(mm/dd/yyyy)
W-2 Year-End Processing for Tax Year 2019 01/03/2020
W-2 and 1099R Year-End Processing for Tax Year 2018 12/20/2018
IPEDS Combined Reporting (PG416A) 02/22/2013 
IPEDS File Directions 12/22/2009

 Washington state reporting

Document Title Last Updated
(mm/dd/yyyy)
DRS Transaction Screen (CR5100) – used to process transactions for the DRS Retirement Transmittal Report (CR5135) that is sent semi-monthly to the Department of Retirement Systems (DRS).  
FTEF Calculation and Distribution for MIS Reporting – for Full-Time Equivalent Faculty data reporting  
State Auditor Data Download / Upload Process Reporting Instruction 2017-2018 08/15/2018
 

 Payroll processing 2020

Document Title Last Updated
(mm/dd/yyyy)
HCA Cutoff Dates for 2020 12/30/2019

Document Title Last Updated
(mm/dd/yyyy)
Overview of Payroll Processing Module  
Payroll Processing FAQs  
Payroll Processing Screen and Field Definitions  

 Payroll processing data sets

Document Title  Last Updated
(mm/dd/yyyy)
PAYR Database  
PAYRH Database  
PAUDIT Database  

Payroll processing 2019

Document Last Updated (mm/dd/yyyy)
W-2 Processing for Tax Year 2019 12/30/2019
 HCA and SBCTC-ITD Cutoff Dates for 2019  12/13/2018

 Payroll processes

Document Title Last Updated
(mm/dd/yyyy)
Processing Multiple Payments and Deductions 05/28/2020 
Understanding Staff Month Calculations  

 Payroll processing presentations

Document Title  Last Updated
(mm/dd/yyyy)
Employee Calendar (PS9019)  
Stop Payments  
The Total Payroll Process  
HCA Contributions when Employee Pays Direct to College  
Document Title  Last Updated
(mm/dd/yyyy) 
Unemployment Compensation Process  

Page Manager: joleen.mendiola@sbctc.edu
Last Modified: 5/29/20 1:00 PM

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