Student Management System (SMS) Module Documentation

Document	Last Updated (mm/dd/yyyy)
Course Management Overview	09/11/2017
Class Shared Funding Sources	05/05/2014
Course - Class Management Screens (in Master List)
Desktop Class Schedule Process and Class Schedule Setup Form	06/01/2003
Printed College Catalog Process and College Catalog Setup Form	06/01/2003
Course Description Upload Process	06/01/2003
Requisite Checking User Guide
Schedule 25/25E Overview
Schedule 25 Training	07/01/2005
R25: Basic Data Preparation	11/01/2003
R25: Loading Class Records	12/01/2003
Course Management User Guide (Blue Book)	12/27/2017

Document	Last Updated (mm/dd/yyyy)
Uploading Student Test Scores and Profile Data to SMS	04/04/2018
EZBuild Student Test Scores and Profile Template Builder	04/04/2018
Adding Preferred Name to Class Rosters	03/23/2018
Admissions Module User Guide	01/01/1992
Common SID	12/01/2011
College SID Ranges
Overview of Admissions Modules
Admissions - Student Biographic Screens (in Master List)
Student Personal Identification Numbers
Student Unusual Action Code Extract Process
Adding and Deleting Unusual Action Codes	10/27/2016
Student Email Address Upload Process
Reserving SIDs	07/01/2002
Web Admissions Center - includes overview and how students and colleges use WAC
Web Admissions Table - listing of data collected through Web Admissions, information about how the data loads into SMS	01/18/2018
SMS Student Unusual Action Log	09/02/2014
OneLookup Student Search	06/29/2012
Admissions Biographic User Guide (Blue Book)	12/27/2017

Document	Last Updated (mm/dd/yyyy)
SM4010-SM1011 Enrollment Transactions	03/19/2018
Collecting LGBTQ Data	08/19/2013
Nelnet Automatic Payment Solution	04/03/2013
SMS Waitlist Process
Course Entry Codes
Student Personal Identification Numbers
SMS Changes for the Financial Aid Project	01/01/2009
Requisite Checking User Guide
Registration Module Instructions	08/14/2017
Registration Screens (in Master List)
Operator Symbols Used in Registration Screen (SM7001/A)	05/01/2005
WAOL Enrollment Management
Student Drop Process
SM4012 - Touchtone (Web) Registration Configuration Screen
SM4013 - Touchtone (Web) Student Information Screen	04/15/2013
Registration User Guide (Blue Book)	12/27/2017

Document	Last Updated (mm/dd/yyyy)
Electronic Transfer of Transcripts Overview	10/01/2001
Grades and Transcripts Screens (in Master List)	07/23/2012
Grading Process Overview	10/01/2000
Tech Prep Semi-Automated Data Load Process	07/19/2013
Transcript Logging	06/01/2003
WAOL Grading	05/01/2003
Common Course Numbers Transcript Text	08/01/2007
Grades and Records User Guide (Blue Book)	12/27/2017

Degree audit

Document	Last Updated (mm/dd/yyyy)
Degree Audit: Administrator's Guide v2.0	10/27/2016
Degree Audit: Advisor's Guide v2.0	03/01/2010
Degree Audit Upload - SD4006	06/14/2013
Student Progress Screens (in Master List)

 

Transcript evaluation process

Document	Last Updated (mm/dd/yyyy)
Transcript Evaluation Workshop Handout	03/16/2018
Transcript Evaluation Overview	02/01/2002
SD3002 - Grade Translation Screen	07/17/2012
SD3003 - Course Translation Screen	07/17/2012
SD3004 - Transcript Evaluation Screen	07/18/2012
SD3005 - Transfer-In Transcript Courses
SD3006 - Substitute Transcript Courses

 

Honor roll/probation process for credit-based colleges

Document	Last Updated (mm/dd/yyyy)
Defining Honor Roll/Probation Criteria (credit-based)	04/01/2003
Honor Roll/Probation Screen (SM6014)
Honor Roll/Probation Exclude Grades Screen (SD5018)

 

Document	Last Updated (mm/dd/yyyy)
Missing SSN Guide - 1098T Process	09/20/2018
Excluding Non-Degree Seeking Programs from the NSCH Extract	03/21/2018
1098-T IRS Requirement: Student's taxpayer Identification number and checkbox - User	11/17/2017
Adding Program Data to SMS	04/16/2014
SMS MIS Reporting	05/01/2002
MIS Reporting & Reports from MIS Preliminary Job Group	03/01/2006
I-BEST Credit Equivalent Process	07/01/2009
SMIS Required Data Element	08/26/2010
Tech Prep Semi-Automated Data Load Process	07/19/2013
Tech Prep Spreadsheet	03/18/2015
FTEF (Full-Time Equivalent Faculty) Calculation and Distribution for MIS Reporting	03/01/2002
FTES (Full-Time Equivalent Students) Calculation

Document	Last Updated (mm/dd/yyyy)
Web Transaction Server Manual
SMS - Web Enabled Applications
Web Admissions Center - includes overview of how students and colleges use WAC

Document	Last Updated (mm/dd/yyyy)
List of SMS Screens, Descriptions, Location and Permissions	03/16/2018
SMS College Parameters - includes instructions on using the college parameter table screen
SMS Screens Master List - all SMS screens with a short description of each