ctcLink Accounting Manual | 10.20.30 ctcLink Application of Fund Accounting
Cash types are used to indicate the custody, restrictions or usage of cash and investments
within an account. Funds are either local or treasury depending upon whether the cash
balance is under the control of the local district (local bank account) or under the
custody of the Office of the State Treasurer (OST).
Treasury account (T) has cash on deposit in and under the control of the State Treasurer.
Treasury accounts are subject to appropriation unless specifically exempted.
Local account (L) has cash on deposit in a local bank account under the control of
the college. The local bank must be an approved public depository as designated by
the Public Deposit Protection Commission. Local accounts are not appropriated but
may be allotted.
Treasury Trust accounts are not always required by law to be within the treasury,
but are placed in the custody of the State treasurer. Treasury Trust accounts are
not always subject to appropriation. Currently, Fund 743 - Faculty Awards Trust (SBCTC
only) is the only Treasury Trust account used by the CTC system. This fund has been
inactive for a number of years.
ctcLink uses three different fund types to allow college accounting data to convert
correctly for AFRS:
AFRS Fund Type (Cash Types). AFRS fund type codes assist in the conversion of the cash accounts in ctcLink to
the correct cash type in AFRS (as an example, all cash entries in treasury funds are
converted to in-process GLs).
Treasury Funds (Appropriated/Allotted)
Treasury Trust Funds
ctcLink Fund Type. ctcLink fund types allow the system to control the type of entries permitted in
each fund type.
Governmental Funds (Appropriated/Allotted) See CLAM 10.20.20.a.1
Permanent Funds See CLAM 10.20.20.a.5
Special Revenue Funds See CLAM 10.20.20.a.2 and 20.20.d.1 and 10.20.20.d.2.
Proprietary Funds See CLAM 10.20.20.b.
Fiduciary Funds See CLAM 10.20.20.c.4.
EFT Fund Type. A value for each fund exists, indicating whether the transactions are state or local.
These values are primarily used in the creation of payroll EFT transactions.