40.20.20 Inter-Agency Services Provided and Used
Between a college and a state agency
Inter-agency services provided and used are also reciprocal in nature. They were previously termed "quasi-external transactions." Inter-agency services provided and used are transactions within the state similar to and reported as though they had occurred with organizations external to the state. Inter-agency services provided and used are to be accounted for consistently by the accounts involved.
To record interagency services provided and used, the paying agency/college records an expenditure/expense using an appropriate expenditure account. The receiving agency/college records revenue using, for example, either account 4030060 "Charges for Services," 4010020 "Sales in Proprietary Funds," or another appropriate revenue account.
The following are examples of interagency services provided and used:
- Internal service fund billings for goods or services, such as mail services from the Department of Enterprise Services and legal services provided by the Office of the Attorney General.
- Routine service charges for inspection, engineering, utilities, or similar services provided by one account/agency to another.
- For colleges, services provided and used does not apply to revolving fund charges since these are initially paid by the State Board and then distributed to the colleges at the year-end with special instructions provided by the State Board.
Last Modified: 3/16/23, 4:36 PM