ctcLink Accounting Manual | 60 Month/Quarter/Year End Processes

60 Month/Quarter/Year End Processes

Sections

  • 60.10 SMARTer
    • 60.10.10 SMARTer Overview
  • 60.10.20 SMARTer Queries
    • 60.10.20.1 SMARTer Summary Report
  • 60.10.21 Fund-Account Exception Reports
    • 60.10.21.1 Prepaid Expenses Only Allowed in Fund Type 4
    • 60.10.21.2 Gov’t Debt Obligation Accounts Allowed Only in Fund 999
    • 60.10.21.3 Proprietary Fund Intra-Agency Transfer Must Have Debit Balance
    • 60.10.21.4 Inter-Agency Reimbursements Not Allowed in Proprietary Funds
    • 60.10.21.5 Agency Reimbursement Cannot Exceed Expenditures
    • 60.10.21.6 Cost of Goods Sold Allowed in Proprietary Funds Only
    • 60.10.21.7 Proprietary Bad Debt Expense Not Allowed in Non-Proprietary Funds
    • 60.10.21.8 Some Revenue Accounts Not Allowed in Fund 149
    • 60.10.21.9 Tuition Revenue Not Allowed in All Funds
    • 60.10.21.10 Indirect Expense and Indirect Offset Accounts Must Net Zero
  • 60.10.22 Account Bal Exception Reports
    • 60.10.22.1 Revenue Accounts Must Be Net Credit
    • 60.10.22.2 Clearing, Error and Suspense Accounts Must Balance to Zero
    • 60.10.22.3 Asset Balances Must Be Debits
    • 60.10.22.4 Liability Balance Must Be a Credit
    • 60.10.22.5 Negative Cash Not Allowed at Fiscal Year-End
    • 60.10.22.6 Internal Cash Must Net to Zero
    • 60.10.22.7 Accounts Requiring Subsids
    • 60.10.22.8 Accounts with Unchanged Balance
  • 60.10.23 Intra-Agency Exception Reports
    • 60.10.23.1 Intra-Agency Transfers Must Net Zero
    • 60.10.23.2 Interfund Operating Transfers Must Net Zero
    • 60.10.23.3 Intra-Fund Operating Transfers Are Not Allowed
    • 60.10.23.4 Intra-Fund Transfers Must Net to Zero by Fund
    • 60.10.23.5 Due To/From Other Funds Must Net to Zero
    • 60.10.23.6 Tuition Revenue Distribution Account Must Net to Zero by Fund
  • 60.10.24 State Fund Exception Reports
    • 60.10.24.1 State Funds Expenditures Must Have Debit Balance
    • 60.10.24.2 Allocations Cannot Be Overspent
    • 60.10.24.3 Revenue in State Funds Not Allowed
    • 60.10.24.4 Revolving Fund Entries Internal Cash Must Net to Zero
  • 60.10.25 Capital Asset Exception Reports
    • 60.10.25.1 Capital Expenses Not Allowed in Proprietary Funds
    • 60.10.25.2 Annual Depreciation Must be Posted
    • 60.10.25.3 Proprietary Depreciation Allowed Only in Proprietary Funds
    • 60.10.25.4 Government Depreciation Allowed Only in Fund 997
  • 60.10.26 Debt/Lease Exception Reports
    • 60.10.26.1 COP Principal Expenses Not Allowed in Proprietary Funds
    • 60.10.26.2 Lease Principal Expenses Not Allowed in Proprietary Funds
    • 60.10.26.3 Certificate of Participation (COP) Balance Must Match OST
    • 60.10.26.4 Leases Payable YE Balances Must Match DebtBook
    • 60.10.26.5 Lease Receivable YE Balances Must Match DebtBook
    • 60.10.26.6 SBITA Balance Must Match DebtBook
  • 60.10.27 Other Reports
    • 60.10.27.1 Capital Allocation Spending
    • 60.10.27. 2 Due To/From Community Colleges and Other State Agencies

50.70 Student Financials Account Analysis <<  60 >>  SMARTer 60.10