20.10.60.a Recording State Operating Appropriations in ctcLink
Colleges regularly receive operating allocation information from the State Board Operating Budget department. The report provides information on amounts by state fund and appropriation plus other more detailed information.
Figure 1 Fiscal Year Allocation #1 Fund Summary
Figure 2 Example: Fiscal Year Initial Allocation Provisos
State Board Accounting and Business Services staff receive a raw data file containing the amounts by district, fund and appropriation index. This information is uploaded into ctcLink by business unit, fund and appropriation is account using account 9000001 – State Operating Allocation.
Each district’s data is summarized in a tab in the Excel worksheet showing the previous allocation total, changes to the allocations and the revised allocation by all the elements of the allocation model.
Figure 3 Example: Provisos and Earmarks Detail
20.10.60.b Comparing Expenditures to State Appropriations
To allow colleges to monitor spending against state allocations, SMARTER reports were created:
Figure 4 Description: #210 - Overspent Op Fund 1-132
Last Modified: 3/16/23, 4:36 PM