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ctcLink Learning Opportunities & Support Roundup: March 27, 2024

March 27, 2024 by ctcLink Communications

A weekly round-up of ctcLink learning opportunities, ctcLink support updates, and news for Washington state community and technical college ctcLink users.

If you have questions or suggestions for future editions, contact ctcLink News or slnelson@sbctc.edu.

What ctcLink learning opportunities are available?

ctcLink Support eLists

ctcLink Customer Support teams send notifications of learning opportunities (including trainings, work sessions, user acceptance testing, and more), as well as global and cross-pillar system communications to the applicable ctcLink Support eLists (aka listservs) on a regular basis.

If you are a ctcLink end-user, and not already hearing about learning opportunities firsthand, join one or more support lists today: ctcLink Support eLists 

Training calendar

Find the latest learning opportunities, including notices of cancellation or schedule changes, on the ctcLink Training page or on the SBCTC meetings and events calendar (apply filters).

Take a training tour

View the ctcLink Training Overview video for a quick online tour of resources. To view it in full screen, select box icon in the upper right corner.

Learning Opportunities & Work Sessions Ahead

To plan further ahead or find the latest learning opportunities, as well as notices of cancellation or schedule changes, see the complete calendar at the ctcLink Training page or on the SBCTC meetings and events calendar (apply filters).

Date Time Event
Mar 28 10am ctcLink Accounting Team: Asset Management Clean-up & Conversion
Mar 28 1pm FIN Training Session: T&E Session: Travel Admins in ctcLink
Apr 1 9am SF Training: Term Roll Open Q&A
Apr 2 2pm FIN Work Session: FSCM Prod Support Meeting
Apr 2 9am PS Query Training 401 Expert- Part 1
Apr 3 8:30am CS Core: Reviewing Enrollment Cancellation
Apr 3 9am PS Query Training 401 Expert- Part 2
Apr 4 10am ctcLink Accounting Team: SMARTer Reviews: Reports 210 - 303
Apr 4 1pm CS Core Work Session: The Lifecycle of a Transcript
Apr 8 12pm FIN Work Session: Grants/Projects Q&A Drop-In *TIME CHANGE*
Apr 9 2pm FIN Work Session: FSCM Prod Support Meeting
Apr 9 9am Fin Aid Intermediate Training: FA Term & Student Budget Tips & Tricks
Apr 9 9am PS Query Training 101 Basics - Part 1
Apr 10 9am PS Query Training 101 Basics - Part 2
Apr 11 10am ctcLink Accounting Team: SMARTer Reviews: Reports 305 - Missing Subsids
Apr 15 9am All-Pillar Learning Opportunity: End of Fiscal Year Prep
Apr 16 2pm FIN Work Session: FSCM Prod Support Meeting
Apr 18 10am ctcLink Accounting Team: WorkCenter Review *DATE CHANGE*
Apr 18 1pm SF Work Session: CPLs Part III
Apr 23 2pm FIN Work Session: FSCM Prod Support Meeting
Apr 23 8:45am PS Query Training 102 - Query Security
Apr 25 10am ctcLink Accounting Team: WorkCenter Review *DATE CHANGE*
Apr 30 2pm FIN Work Session: FSCM Prod Support Meeting
Resource Description
ctcLink Training Quick Reference Guides The ctcLink Training Quick Reference Guides (QRGs) in the ctcLink Reference Center lists and links to recordings of sessions delivered by the Training Team.
Work Sessions in Canvas The Work Session Canvas Course lists and links to recordings of sessions, including CS Core-offered Work Sessions. Register for the course(s) at ctcLink Training Registration.
ctcLink Security Documentation & Training Find ctcLink Security-related training materials, documentation, Quick Reference Guides (QRGs), useful queries, and more on the ctcLink Security Documentation & Training page.
Accessibility and ctcLink Open Forums SBCTC hosts monthly Accessibility and ctcLink Open Forums to engage Washington's community and technical college system in discussions around ctcLink accessibility and technology. Find materials and recordings from past ctcLink Accessibility Forums on the website.

 

ctcLink News

System Environment Updates

Stay up-to-date on planned maintenance and service outages for ctcLink and related systems.

ctcLink Support Page (includes Planned Service Outages)

PCD Data Refreshes

PCD Data Refreshes normally take place on the first Monday of every month.  The next PCD data refresh will be Monday, April 1.  And, no, we wouldn’t dare fool you about this!

PeopleSoft PeopleTools 8.59.21 Update

PeopleTools provides the underlying technology for PeopleSoft applications, including Campus Solutions.  PeopleSoft applications are built, deployed, and maintained using PeopleTools. 

The next PeopleTools update for production is tentatively scheduled for April 27.  Internal testing activities for SBCTC functional teams began March 6.

PeopleSoft Update Image Calendar

2024 brings more Image and HCX (Highpoint Mobile) updates.  The Campus Solutions pillar anticipates adopting three images and HCX updates simultaneously – triple the fun of all that goes with image adoption – and so we will need your patience and support.  For CS Core, testing is tentatively scheduled to begin in June with a slated production release in the fall.  

Are You Receiving ctcLinkAlerts?

SBCTC uses the ctcLinkAlerts eList to send notices about planned downtime for system updates, production alerts, urgent issues, and any unplanned downtime.

Each college maintains a local ctcLinkAlerts email distribution list (e.g., ctclinkalerts@columbiabasin.edu, ctcLinkAlerts@spscc.edu) which your ctcLink College Leader maintains as needed. 

These college lists, not individuals, are subscribed to ctcLinkAlerts@lists.ctc.edu.

It’s each college’s choice who to include, but typically colleges include their local ctcLink leadership, local ctcLink committee or taskforce members, key subject matter experts, IT, Help Desk, and PIO.

All-Pillar Learning Opportunity: End of Fiscal Year Prep

Monday, April 15, 2024, 9 to 11 a.m. 

Join Webex | Meeting number (access code): 2663 141 6695 | Password: tuN3bsnpp22

Save the date for an All-Pillar Learning Opportunity: End of Fiscal Year Prep!

In this session, SBCTC will present a high-level view of how all ctcLink pillars interconnect, with an emphasis on Fiscal Year End (FYE) preparation.

FYE prep includes

  • Human Capital Management Transactions
  • Campus Solutions Core Student Services
  • Financial Aid Review
  • Student Financials Reconciliation and Spring Cleaning
  • Finance Tasks/Checklists and General Ledger

Learning objectives

  • A high-level overview of how information flows within ctcLink pillars
  • A high-level overview of each pillar and the resources and tools available for end of year cleanup, including queries, documents, reference guides, and process guides
  • Where to access links to previous/upcoming trainings regarding reconciliation/end of fiscal year prep

Primary Audience: ctcLink system processing staff

Related QRGs: Intro to ctcLink and FIN - Closing Periods and Years Procedures

Prerequisite Course(s): ctcLink Training Registration. It is recommended you review and complete your pillar-related courses.

Questions? Contact Alec Risk, ctcLink Student Financials Functional Trainer.

  • ER 238 – Campus Solutions OAAP Search/Match enhancements to the Online Admissions Application Portal (OAAP) were deployed Tuesday, March 26, 2024.

OAAP Search/Match Enhancement is Live

The new Search/Match rules for the Online Admissions Application Portal (OAAP) are live in Production as of March 26, 2024. Thank you to all who spent time testing and providing feedback!

The new Understanding OAAP Search/Match Quick Reference Guide (QRG) is now available in the ctcLink Reference Center.

Colleges may also refer to the OAAP Search/Match Rules UAT presentation to review configuration changes. 

OAAP Search/Match UAT findings

User acceptance testing was held March 5-6, with 100 users across 25 colleges participating. The OAAP Search/Match issues, questions, and comments reported during UAT were resolved and/or deemed out of scope for this Enhancement Request (ER 238).

Reach out to Karen Erickson, Senior Functional Analyst – Campus Solutions, if you have questions.

CS Launchpad Changes

The changes made to CS Launchpad were released in ctcLink on March 20, 2024.

This tool can be used by colleges’ local security administrators to copy a user’s SACR settings from one use to another in Campus Solutions.

An updated QRG is available at the ctcLink Reference Center: Using Launchpad to Copy SACR Settings

CS Core Learning Opportunities

CS Core Training

CS Core Trainings, a valuable learning opportunity, are held on the third Wednesday of every month from 8:30 a.m. to 10 a.m. The dates may change, and notifications will be sent in advance. The CS Core training alternates between refreshers and different process approaches. We highly value your participation and welcome all end-users to attend these trainings. You can find details about upcoming meetings on the SBCTC Calendar, CS Core Weeklyish CORErespondence, and CS Core listserv. Please visit the QRG Campus Solutions Learning Opportunities Recordings for a list of previous recordings.

CS Core Training: Reviewing Enrollment Cancellation

Wednesday, April 3, 2024, 8:30 – 10 a.m., Read more and join the session.

Are your students aware that not paying their tuition and fees in full or making payment arrangements by the final tuition payment deadline could result in their classes being canceled? The Enrollment Cancellation process identifies students who are past due on tuition payments. It is critical to note that if students are selected and dropped as part of the enrollment cancellation process, they will also be removed from all waitlisted classes simultaneously.

To ensure smooth operations and avoid any potential issues, we strongly encourage you to attend our upcoming meeting. This meeting will cover the crucial enrollment cancellation functionality of ctcLink and include information on canceling Class by Class Within Term and Term Cancellation. We are excited about your participation and hope you will gain valuable insights from the information shared.

CS Core Training: Graduation Tracking

Wednesday, June 5, 2024, 8:30 – 10 a.m., Read more and join the session

We invite you to join us in reviewing the Graduation Processing process, with a focus on Graduation Tracking and Search functionality. Suppose your college allows students to apply for graduation online through ctcLink. In that case, the Graduation Tracking Search page will be the first resource credential evaluators access when looking for new graduation applications to review. Once accessed, evaluators can use the Graduation Tracking page to update statuses and add Graduation Notes.

Contact Tanjagay Martin, SBCTC Functional CS Core Trainer, with questions.

CS Core Work Sessions

Campus Solutions (CS) Core Work Sessions, open to ALL end users, are held the first Thursday of each month, from 1 to 3 p.m. The CS Functional Support team facilitates, alternating between functional team delivered content and college user delivered content with functional team support. Each meeting includes time for colleges to ask questions about other topics or service tickets.

Find details on the SBCTC Calendar and in the CS Core Weeklyish COREspondence (sent on Fridays to the CSSupport listserv).

Core Sessions: College System & SBCTC Calendar

Game, Set, MATCH!  Understanding Search/Match

Thursday, May 2, 2024, 1-3 p.m., Learn more and join the session

Module/s: Student Admissions, PeopleTools

Primary Audience: Admissions

References: Searching for Records (Using Search/Match)

One of the biggest differences between ctcLink and Legacy is that there is only ONE Person Record, and that one record is shared between pillars and between institutions.  Colleges rely on each other to protect, and respect, data integrity.  You know that running Search/Match will help prevent duplicates.  Want to know more about why and how?  This session will explore how Search/Match Rules work, give you insights into our current configuration, and share strategies for avoiding duplicates. 

CS COREterly Open Q&A Sessions

The CS Core team invites you to attend its quarterly Open Q&A sessions!  While these sessions are for learning and problem-solving, we want to emphasize that these are also part of our efforts to support community building. 

We want these sessions to provide an opportunity for college users to:

  • Get assistance with any functionality they want to better understand or situation they are struggling to make work.
  • Seek advice on anything they are trying to solve.
  • Share best practices and lessons learned.
  • Develop networks and build community.

To support the varied work areas of our users, each session will have a breakout room for each of the following modules: 

  • Records & Enrollment, which includes Student Program/Plan, Term Activation, Enrollment Appointments, Enrollment, Transfer-In Credit, Transcripts, Graduation and so on.
  • Campus Community, which includes 3Cs, BioDemo, Service Indicators and so on.
  • Curriculum Management, which includes class building, course catalog management, enrollment requirements and so on

Along with your colleagues who can share their real-life experiences and the solutions they have employed; CS Core team experts will be present in each room.  We encourage you to submit your questions before the session (but doing so isn’t required).  Enter your questions on the CS COREterly Question Submissions tab. Knowing your questions ahead of time just helps us to be prepared and allows us to help as many people as possible. 

We hope you’ll join us even if you don’t have specific questions!  We look forward to connecting with you and for you to connect with each other.

The Lifecycle of a Transcript

Thursday, April 4, 2024, 1-3 p.m., Learn more and join the session

Module/s: Records & Enrollment, Student Admissions

Primary Audience: Credential Evaluators

Related QRGs: Transfer Credit Chapter

From send to post, Joe Carl and Ryan Jackson will overview the electronic journey a transcript takes from both the Legacy Transcript Tool and ctcLink.  Some will have a final destination of UW, WSU, CWU, EWU or WWU and we’ll talk about how they get there. For the rest, those whose destination IS ctcLink, we’ll cover that as well as what credential evaluators need to know and some of the more common gotchas, tips and tricks.

Stacking the Deck: Student Program/Plans

Thursday, June 6, 2024, 1-3 p.m., Learn more and join the session

Based on college feedback, this year we are creating more spaces for sharing lived experience.   I’m looking for a couple of colleges to join the party. Before you tell me you can’t because you’re still working things out, that’s fine! We just need folks willing to share what they are doing and how it’s going. If you’re up for it, please contact Michelle Kuwasaki.

Module/s: Records and Enrollment

Primary Audience: Admissions, Student Records

Related QRGs: Student Program and Information Chapter

Because the impact of the Student Program/Plan is wide, it is important to get them right!  We’ll warm up with a quick review of the building blocks involved:  effective-dating, adding rows, action reasons, and attributes.  Then, make connections with term activation, tuition calculation, FA, the AAR and the transcript. Of course, we need to save time for common conundrums like when to start a NEW stack vs adding a change row not to mention everyone’s favorite, those certificates earned “along the way.” 

Student Program/Plans also matter to QARS and NSC Reporting.  We will cover general best practices for ensuring data accuracy which also conveniently reduces NSC and QARS errors.  And we’ll close by strongly advocating for various maintenance activities such as keeping term activation tidy and minimizing the number of open Student Program/Plans.

FIN Learning Opportunities

FIN Training

Travel & Expenses: Travel Admins in ctcLink

March 28, 1 p.m., Read more and join the session

This session is aimed at the Travel Administrator and/or those end users who process Travel and Expenses and/or have review/edit/submit roles in Expense Processing at their college. Some topics to be covered include:

  • Expenses WorkCenter:  How to use this dashboard as a Travel Admin
  • Expenses Processing Page:  Exploring the one-page processing wonder
  • Batch Budget Checking:  Do you know what types of Expense transactions are required to go through Commitment Control? Here is a hint: CA & ER are required, but what type does not?
  • Modifying Approved Transactions:   Explore how this page can help with researching or troubleshooting
  • And a few Month-end tips

FIN Work Sessions

FIN Work Session: Grants/Projects Q&A Drop-In

April 8, 12 p.m., Read more and join session

  • 12 – 12:30 p.m. – The first half of the meeting is Training. Come learn or share something new.
  • 12:30 - 1 p.m. – The second half of the meeting is Q&A. Please come with your questions or issues and be ready to share your screen. Some examples of topics:
  • Grant Billing
  • Modify Grant Award or Capital Project Budgets
  • Amending Awards
  • Project-related Budget/Commitment Control Errors
  • Grant-related Combo Codes
  • Grant-related Item Types
Monthly Student Finance/General Ledger Open Forum

Every second Wednesday, 2 to 3 p.m. The next ctcLink Accounting Team: SF/GL Open Forum Meeting is April 11.

The ctcLink accounting team invites you to bring your questions (and solutions) to share during this open forum meeting space for all things Student Finance/General Ledger (SF/GL) related. There is no formal agenda as we welcome all questions about everything from item types and second journal sets to waivers, queries, or internal cash reconciliation.

See the SBCTC meetings and events calendar and look for ctcLink Accounting Team: SF/GL Open Forum Meeting.

Finance (FSCM) College Users Production Support Meetings

Meetings are held every Tuesday, from 2 to 3 p.m. These sessions are open to ALL Finance (FSCM) end users. The Finance Functional team provides updates on Service Tickets, PeopleSoft enhancements, and open forum time to ask questions or request future topics.

Next meetings:  April 2, April 9, April 16, April 23, April 30, FIN Work Session: FSCM Prod Support Meeting

ctcLink Accounting Team presents: Chartstring Clean-Up & Special Topics

Join the ctcLink accounting team every Thursday from 10 to 11 a.m. for special topics and ChartString clean-up working sessions.

Webinar: How Our Institutions are Accommodating and Navigating the Delay in Higher Education Financial Aid for 2024

This free webinar, presented by the League of Education Voters, will give a high-level view of steps Washington state higher education institutions – two-year and four-year, public and private – are taking to help students cope with the financial aid delays and how students and families can navigate the current situation.

Many higher education institutions rely on the Free Application for Federal Student Aid, or FAFSA, to help them determine how much of their institutional money to give out in the form of grants that students will not have to repay.

Unfortunately, the troubled federal rollout of the new FAFSA form — and the revision of the formula for determining who gets federal financial aid — means that any attempt to offer a price quote to current or recently admitted students may be just a rough estimate.

  • Live Spanish interpretation and closed captioning in English will be provided.
  • Moderated by Arik Korman, League of Education Voters Interim Co-CEO / Communications Director

Confirmed Panelists

  • Sam Alvarado (he/they/she), a senior at Moses Lake High School in the Moses Lake School District and a member of the Association of Washington Student Leaders (AWSL)
  • Athaliah Ioane (she/her), a sophomore at Whitworth University double majoring in Political Science and Communications - Journalism and a member of the Washington Student Engagement Networks
  • Rebecca Tibbetts (she/her), a graduate of Walla Walla Community College who is now working on a Master of Arts in Higher Education Student Affairs at Grand Canyon University, the Columbia Regional Coordinator for the Washington Student Engagement Networks, and the Food Pantry Coordinator at Walla Walla Community College Ruben Flores, Executive Director at the Council of Presidents
  • Terri Standish-Kuon, President & CEO at Independent Colleges of Washington
  • Becky Thompson, Director of Student Financial Assistance at the Washington Student Achievement Council (WSAC)
  • Joyce D. Hammer, Deputy Executive Director for Education at the Washington State Board for Community and Technical Colleges

FAFSA Updates

FAFSA Go-Live Timeline Q&A Session

Last Thursday, SBCTC FAFSA leaders hosted a Q&A session to go over the latest timeline update and respond to questions.

Watch meeting recording: FAFSA Q & A March 21, 2024

  • While the video is unlisted at the SBCTC YouTube channel, anyone with the link can see it. Embedding is enabled should someone need that feature.

The SBCTC team is putting its heads together to compile answers to add to the FAQs, both for the questions answered during the session, as well as those we were unable to answer during the Q&A.

Based on feedback, there is strong interest in future FAFSA Q&A sessions. Stay tuned for details.

New SBCTC FAFSA Resources Webpage

SBCTC has launched 2024-25 FAFSA Resources web page geared toward our college system. The page includes regularly updated information for college employees and includes updated FAQ templates. The content will evolve and grow as we learn more.

FAFSA Position Paper

Krista Francis, VP of Student Services, Peninsula College; and Karl Smith, VP of Student Affairs, Tacoma Community College, shared a WSSSC-led position paper, A Unified Approach to FAFSA Simplification Implementation for Washington Community and Technical Colleges, last week.

In preparation for the release of ISIRs and the fast approach to summer and fall quarters, this position paper was prepared for college presidents and vice presidents by leaders of WSSSC, FAC, BAC, and SBCTC IT and Student Services.

Key Takeaways
  • The FAFSA has undergone significant simplification through legislative efforts, aiming to make federal student aid more accessible.
  • Despite intended simplification, challenges in implementation persist, impacting FAFSA submission rates among Washington students, particularly low-income and minority students.
  • Changes to the FAFSA process necessitate updates to institutional policies, staff training, and technology systems across Washington's community and technical colleges.
  • A unified and collaborative approach is crucial for successful implementation, involving coordination among various campus departments and external partners.
Suggested Actions
  • Invest in the well-being of financial aid staff
  • Prioritize a comprehensive understanding of legislative changes and their impact.
  • Develop and implement a structured action plan encompassing technology update, staff training, policy revisions, and communication strategies.
  • Foster a culture of collaboration and communication within institutions and with external partners.
  • Ensure clear, accessible information is available to students and families regarding changes in Pell Grant eligibility, application process, etc.
  • Address disparities in FAFSA completion rates among different student demographics through targeted outreach and support initiatives.
Next Steps
  • Review and discussed the attached draft paper with president council members.
  • Consider, as appropriate, sharing with boards of trustees, community-based organizations, and stakeholders.
  • Begin to think through scenarios for your college for how to best support the interconnecting work of departments due to this disruption.
  • A pivoted action plan with department-specific information will be provided for additional college guidance.
FAFSA Pivoted Action Plan
  • Karl and Krista and members of the workgroup have been focusing on action plan for financial aid offices, with the intent that campuses can take the template and create action plans for other areas of their college.

FAFSA in the News

FA Learning Opportunities

Financial Aid Training

Financial Aid Intermediate Training: FA Term & Student Budget Tips & Tricks

April 9, 9 a.m., Read more and join the session

Staff responsible for FA File Review and Awarding are invited to join for tips and tricks on the FA Term and Maintain Student Budget pages:

  • Override expiration date feature on FA Term
  • Adding a PJ item on Maintain Student Budget
  • Pell COA field on Maintain Student Budget
  • And more

Financial Aid (FA) Work Sessions

Financial Aid (FA) Work Session meetings are on the fourth Thursdays, from 1 to 3 p.m. The FA Functional Support team facilitates alternating between functional team delivered content and college user delivered content with the support of the FA functional team. The end of each meeting is open for colleges to ask questions about the topic presented. These sessions are open to ALL end users.

HCM Learning Opportunities

HCM Work Session Meetings

Human Capital Management (HCM) meetings are held every other Wednesday, from 1 to 3 p.m. The HCM Functional team along with the training team offers Work Sessions and Training Sessions around the different functionality in HCM.

SF Learning Opportunities

SF Training Sessions

Term Roll Open Q&A

Monday, April 1, 2024, 9 a.m., Learn more and join the session

In this session, we ask you to bring your Term Roll-specific questions and we will address them as time permits. You may be asked to submit a SBCTC Support Ticket if further analysis is required.

Primary Audience: Student Financials Term Roll Processors

Charge Priority List (CPLs) Part III

Thursday, April 18, 2024, 1- 3 p.m., Learn more and join the session

This charge priority list (CPL) training session will cover setting up and managing item type CPLs. We'll go over functionality and queries to identify and address many issues. By the end of the training, attendees will have the knowledge and skills to maintain CPLs effectively.

SF Reconciliation

Monday, May 20, 2024, 9-11 a.m., Learn more and join the session

In this session, we will cover Student Financials reconciliation tips which may include:

  • Third-Party
  • Outstanding Credits
  • Second Journal Set
  • Item Types
  • Over/Shorts
  • And more!

Query Code Freeze Begins Tuesday, April 9

The ctcLink Production Support team is in the process of testing the next upgrade to PeopleSoft PeopleTools 8.59.21 which will migrate to production on Saturday, April 27, 2024.

As of Tuesday, April 9, 2024, the code freeze impacts query migrations and there will be no query migrations until after Saturday, April 27. 

Please see the timeline line below.

  • Wednesday, April 3 – Last day to submit query migration request before query freeze
  • Tuesday, April 9 – Query code freeze begins
  • Saturday, April 27 – PeopleTools migration to production
  • Monday, April 29 – Query code freeze ends
  • Monday, April 29 – Back to normal query migration request schedule.

In the case of an emergency, we will evaluate the issue and determine if a migration or emergency fix to a production query needs to occur.

Contact Ivy Brent, Associate Director of ctcLink Business Intelligence, if you have any questions

PCD Refresh and Your Queries: Get Ready!

The PCD (Production College Development) environment will be refreshed from PRD on Monday, April 1, 2024.

Beginning Friday, March 29, at noon, PCD will not be available for query development until after the PCD is refreshed.

What you need to do

Make sure any PCD queries you want to keep begin with the prefix DEV_ unless you have submitted a ticket requesting backup of queries that will be used for BI Publisher, Pivot Grid, or nVision reports.

Standard Queries

Any queries in PCD that do not begin with DEV_ will be deleted.

  • This applies to all standard Public and Private queries. SBCTC will perform a query backup for in-progress queries (private and public) that meet the DEV_ naming convention.
  • This backup will NOT be done by folder. This means if a query is in the DEVELOPMENT folder but doesn’t begin with DEV_ it will be overwritten and lost.
BI Publisher, Pivot Grid, and nVision Queries

Any query used in a BI Publisher, Pivot Grid, or nVision report DOES NOT have to follow the DEV_ protocol as it is very time-consuming to change them back when they are ready to migrate.

Instead, please submit a Service Desk ticket under Data Services – Reporting – Other with the title “PCD Refresh Backup Request.”  Provide the name of the query being developed for use in one of the advanced reporting tools in the request.  These queries will be individually backed up on an as-needed basis.

What to expect

  • The queries in the backup will be imported back to PCD after the refresh is complete and a notice is received from Application Services.
  • Data Services will send a message to you once our work is complete.
  • Please do not log back into PCD after Friday, March 1, at noon but wait until you receive a notification from Data Services.
  • Queries that do not follow these naming conventions will be lost

Naming convention for queries

  • Being developed in PCD: MUST begin with the prefix DEV_
  • Used for training in PCD: MUST begin with QXX_TRAIN
  • Being developed for use in BI Publisher, Pivot Grid, or nVision reports in PCD: MUST begin with the appropriate convention based on the reporting tool being used. Do not follow the DEV_ convention. Request must be sent to Data Services via Service Desk ticket.

Why you need to do it

Queries that do not follow this convention will not be backed up and will be lost.

Contact Emily Mullins, Reporting and BI Solutions Analyst for ctcLink, if you have any questions.

Query Developer Learning Opportunities

Step Up your Query Game

Learn more about the Designated Query Developer Training series and start your journey to becoming your college’s query guru. Upcoming courses include:

Plan ahead for 2024

The ctcLink Training Calendar has been updated with 2024 instructor-led query-related training. To clear filter settings, select None. Then select ctcLink Learning Opportunities > Reporting Training.

How to Sign Up for Query Developer Courses

The process to enroll in Query Developer Canvas courses has been streamlined.  Now, instead of emailing Data Services, simply:

  • Visit the ctcLink Training Registrationpage,
  • Select the class(es) from the Designated Query Developer Training section,
  • Follow the sign-up process.
More for PeopleSoft Query Developers

Find more ctcLink PeopleSoft Query Development resources including forms, documentation, and tools at the ctcLink PeopleSoft Reporting web page.

CS Launchpad Changes

The changes made to CS Launchpad were released in ctcLink on March 20, 2024.

This handy tool can be used by colleges’ local security administrators to copy SACR (Student Administrative Contributable Relations) settings from one user to another in Campus Solutions.

An updated QRG is available at the ctcLink Reference Center: Using Launchpad to Copy SACR Settings

ctcLink Accessibility Monthly Open Forum

Join us!  The ctcLink Accessibility monthly forums engage Washington's community and technical college system in discussions around ctcLink accessibility and technology. We aim to improve communication and transparency while providing space for productive and solution-focused dialog. Our main objective is to deliver accessible technology for all our students, staff, and the larger community.

Meetings are held the second Tuesday of each month, 11 a.m. to noon.

The next ctcLink Accessibility Open Forum will be Tuesday, April 9, 2024, at 11 a.m. All are welcome to attend via Zoom.

In case you missed a meeting, please see materials from past Open Forums.

 

Last Modified: 3/28/24, 11:59 AM
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