ctcLink Data Usage and Privacy

The ctcLink system contains college information related to students, employees, and finances. Users with access to data are required to adhere to a data privacy and usage agreement. 

Data Usage Overview

All individuals authorized¹ to access data stored within the ctcLink system and infrastructure² are required to sign the ctcLink Employee Data Privacy and Usage Agreement agreeing:

• To comply with the policies, guidelines, and procedures set forth in the ctcLink Employee Data Privacy Memorandum of Understanding (MOU).
• That the ctcLink Employee Data Privacy MOU was available for adequate review and consideration prior to accessing the ctcLink system.

Definitions

¹ Individuals with authorized access include employees, staff, faculty, contractors, subcontractors, and any other party to this agreement.

² Infrastructure includes production (live) and development (in progress) environments, as well as replicated ctcLink data stored in the dataLink databases and testing environments.

Policies

• ctcLink Employee Data Privacy and Usage Agreement  (revised 2022-07-15) – ctcLink users will attest to the policy in an electronic pop-up form at ctcLink log-in. The downloadable document is provided for review.
• ctcLink Employee Data Privacy and Usage Employee Attestation Implementation
• ctcLink Employee Data Privacy MOU
• DataBrief - ctcLink Data Usage and Privacy
• ctcLink Data Classifications
• Protecting Employee Data in HCM

Contact

Questions? Email DataServices@sbctc.edu or contact a Data Services team member.