30.50 State Funded Capital Budget Development Process

PHASE	TIMELINE	ACTIVITY
1	March – May 2020	System developed recommendations for improvement
2	June 2020 – May 2021	State Board staff evaluating facility and infrastructure conditions
3	March – December 2021	State Board adopted criteria for request
4	June 2021	Share information in budget development workshops
5	July – August 2021	Colleges develop major and minor program project proposals
6	June – December 2021	Colleges submit major project proposals
7	December 2021	System task force scores proposals
8	January – February 2022	Colleges review minor repair and infrastructure projects
9	February 2022	Colleges submit minor program project and financing requests
10	April 2022	Staff build request for new and re-appropriations
11	March – May 2022	State Board adopts and staff submits request
12	May – September 2022	Governor’s proposal
13	December 2022	Legislative proposals
14	January – April 2023	Enacted budget
15	May – June 2023	State Board staff and colleges implement the budget
16	July 2023 – June 2025	Collected feedback on previous biennium process and outcomes

Figure 1: Capital Budget Facility Needs Prioritization Flowchart 

Text alternative for Figure 1

Figure 1 is a graphic flow chart illustrating the prioritization of facility needs for capital budget development. Is there a demonstrable Space Deficit to meet a Programmatic Need?  If yes, the project is a Candidate for Additional Area. If no, the project may be a Minor Program Improvement or a Candidate for Repair, Renovation, or Replacement, depending on facility condition rating.

SBCTC surveys the condition of all college facilities that are eligible for state capital funding every two years.

This survey identifies deficiencies and prioritizes them for state funding relative to the deficiencies at all the other colleges. It also estimates the cost of the needed projects for its next biennial capital budget request.

The scope of the condition survey includes major building systems, utility distribution systems, and some site elements. It does not include dormitories, parking lots, asbestos hazard identification, ADA compliance, new construction, construction currently under warranty, or facilities recently purchased.

Major Projects receive project-specific appropriations. These funds are identified in both the system capital budget request and in the legislative appropriation act for a particular project.

In the past, major projects usually received funding over two biennia. In the future, major projects may be full funded in one biennium. See SBCTC Policy Manual 6.40.10 for additional information.

Minor Projects appropriations are for a list of projects that are similar in nature, such as program improvements, roof repair, etc.

Since priorities can change over time, the capital budget bill allows the project lists within each appropriation to be modified. The State Board is required to notify OFM and the legislative fiscal committees when we change the scope of work on a list.

The legislature intends minor projects to be completed within two years of receiving funding. See SBCTC Policy Manual 6.40.10 for additional information.

Locally funded capital projects (including grants and federal funding outside the State’s capital budget) also require local capital expenditure authority so the State Board Capital Budget team can create the accounting codes and monitor the expenditures.

The State Board has delegated authority for approval of locally funded capital projects of up to $1,000,000 (SBCTC Policy Manual 1.40.20.E.) to the Executive Director. Projects costing more must be approved at a State Board meeting. See SBCTC Policy Manual 6.40.20 for additional information.

All financing for the acquisition or improvement of real property must be approved by the Legislature. See SBCTC Policy Manual 6.40.30 for additional information.