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ctcLink Accounting Manual | 10.30.35 Department

10.30.35 Department

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The Department field equates roughly to the Organization Index field in Legacy. It consists of five (5) numerical characters and is controlled by college districts (mostly).

All department IDs 98500 and greater are restricted to use by HCM to establish reporting relationships (organization chart). Do Not Use these departments in Finance.

All departments between 98000 and 98499 are restricted for global configuration items in Finance and in Campus Solutions (primarily Student Financials). Do Not Use these departments for district departments. Currently, not all departments in this have been designated but should only be used when directed by the State Board.

Description Department Notes
Tuition Pre-Distribution 98009 Only used with Fund 790 - Class 285
FA Payable - Recon 98019
98029
98039
Only used with Fund 790 - Class 271
Fin Aid Error Suspense 98049
98059
98069
Only used with Fund 790 - Class 285
Waiver Error 98079
98089
Only used with Fund 790 - Class 285
Conversion Charges 98099 Only used with Fund 148 – Class 280
Write-Off Clearing 98109
98119
98129
98139
Only used with Fund 790 - Class 285
Asset Management 98149
98159
98169
98179
98189
98199
Only used with Fund 997 - Class 211
Inter-unit Default Suspense 98209 Only used with Fund 790 - Class 285
F&A - Indirect 98219
98229
98239
98249
98259
98269
98279
98289
Only used with Fund 145/146 - Class 182
Waivers 98299 Only used with Fund 846 - Class 275
Concur Enrollment Adjustment 98309 Only used with Fund 846 - Class 275
Lower/Upper Enrollment Adjustment 98319
98329
98339
Only used with Fund 846 - Class 275
AR On Account 98349
98359
98369
98379
Only used with Fund 790 - Class 285
Travel Suspense 98389 Only used with Fund 790 - Class 285
Clearing Acct Payroll Vendors 98399
98409
98419
98429
Only used with Fund 790 - Class 285
Shared Leave 98439 Only used with Fund 790 - Class 285
Employee Repayment 98449
98459
98469
Only used with Fund 790 - Class 285
State Allocations 98479  
Bank Cash Pre-Reconciliation 98489 Only used with Fund 790 - Class 285
State Reimbursement 98499 Only used with Fund 790 - Class 285
Follow this path Navigator > Set Up Financials/Supply Chain > Common Definitions > Design ChartFields > Define Values > ChartField Values > Department for a current list of departments for your college.

 


10.30.30 Class Codes <<  10.30.35  >>  10.30.40 Program

Page Manager: slocke@sbctc.edu
Last Modified: 3/12/24, 3:53 PM

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