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Help for Mailman List Owners

Overview

Each Mailman list has a list owner. List owners have access to an Administrator Interface page for their list, for example, http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu. From here, you can change list configurations, search for subscribers, remove subscribers from lists, change list passwords, and approve posts held for moderation.

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  1. Log onto your Administrator Interface page,
    Note: There is a link at the bottom of the list information page to your Administrator Interface page. (example - http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu)
  2. Click the Membership Management link.
  3. Click the Mass Subscription link. The following options are displayed: Membership List, Mass Subscription, and Mass Removal.
  4. Under the Mass Subscriptions section, in the Email Address box, type the email address for the member you want to subscribe.

At this point you have the choice to automatically subscribe the member to the list OR invite the member to join.

To automatically subscribe the member to the list:

  • Click the Subscribe radio button.

OR

To invite the member to join the list:

  1. Click the Invite radio button. Mailman will automatically send the member an email inviting him or her to join your list. To join the list, the member must reply to the email as instructed in the message.
  2. Click the Submit Your Changes button at the bottom of the page. The page refreshes and displays a list of members who are successfully subscribed or invited.
  3. To close the page, click the Logout link.

There are two ways to search for a member of your list:

  1. Log on to your Administrator Interface page.
    Note: There is a link at the bottom of the list information page to your Administrator Interface page. (example - http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu
  2. Click the Membership Management link.
  3. In the Membership Management section, type a college's initials into the search field and click the Search button. A list of members from that college appears.

OR

  1. From your web browser, go to the list information page (example - http://lists.ctc.edu/mailman/listinfo/bar_lists.ctc.edu)
  2. Scroll to the bottom of the page until you see the Visit Subscriber List button.
  3. Type your email address and password in the fields next to the button. The Subscribers page appears, displaying a list of non-digest members (those who receive all the individual list emails) and a list of digest members (those who receive one daily email containing all of that day's messages).
  1. Log on to your Administrator Interface page
    Note: There is a link at the bottom of the list information page to your Administrator Interface page (example - http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu)
  2. Click the Membership Management link. The Membership List page appears with a column labeled "Unsub" to the left of the members' email addresses.
  3. Click the check box next to the email address of the member you want to remove.
  4. Click the Submit Your Changes button at the bottom of the page.
    The page refreshes with the updated list and a completion message appears at the top of the page.
  5. To close the page, click the Logout link.

If you do not remember your password, send an email to ctcadmin@ctc.edu.

  1. Log on to your Administrator Interface page
    Note: There is a link at the bottom of the list information page to your Administrator Interface page.(example -  http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu)
  2. Click the Passwords link.
  3. Type your new password in the fields provided.
  4. Click the Submit Your Changes button.
    The page refreshes but does not display a completion message.
  5. To close the page, click the Logout link.

Mailman allows list owners to set three different "reply" settings - Poster, This List or Explicit Address. They function as follows:

  • Poster: When a list member replies to a message, it is sent to the person who sent the original message.
  • This List: When a list member replies to a message, it is sent to the entire list.
  • Explicit Address: When a list member replies to a message, it is sent to the specified email address.

To change a list's "reply" setting:

  1. Log on to your Administrator Interface page,
    Note: There is a link at the bottom of the list information page to your Administrator Interface page. (example - http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu)
  2. Under the General Options section, find the "Where are replies to list messages directed?" option.
  3. Select one of the options (Poster, This List or Explicit Address). The default is Poster.
    Click the Submit Your Changes button.
    The page refreshes but does not display a completion message.
  4. To close the page, click the Logout link.

As a list owner, you can moderate emails sent to your list. This means when a member sends a message, it does not automatically go to the other list members. You must first view it, approve it and distribute it to the list. This option is set on a user-by-user basis, not for the whole list. This is an option that you most likely will not use.

To set message moderation for a list member:

  1. Log on to your Administrator Interface page,
    Note: There is a link at the bottom of the list information page to your Administrator Interface page. (example -  http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu)
  2. The Membership List page appears.
  3. Click the "Mod" button next to the email address of the list member you want to moderate.
    Click the Submit Your Changes button. The page refreshes but does not display a completion message.
  4. To close the page, click the Logout link.

As a list owner, you can moderate emails sent to your list. This means when a member sends a message, it does not automatically go to the other list members. You must first view it, approve it and distribute it to the list. This option is set on a user-by-user basis, not for the whole list. You can set this from your Administrator Interface page. For more information, see How to Set Message Moderation for a List Member.

To approve a post held for moderation:

  1. Log on to your Administrator Interface page.
    Note: There is a link at the bottom of the list information page to your Administrator Interface page.(example http://lists.ctc.edu/mailman/admin/bar_lists.ctc.edu)
  2. Click the Tend to Pending Moderator Requests button.
  3. To approve the waiting request, under "Action to take on these held messages," click the Approve button. The message is sent to the mailing list.
  4. To close the page, click the Logout link.

To remove the moderation setting for the user:

  1. Click the Clear This Member's Moderate Flag check box.
  2. Click the Submit All Data check box. The page refreshes and displays a "Database Updated" message.
  3. Click on the Administrative Interface page and click the Logout link.

A list will be considered inactive if there have been no messages posted to it in the last 90-day period. Mailing list statistics are collected at the beginning of each month.

The list owner is contacted when the list becomes inactive, warning the owner of the pending deletion. If, after 14 additional days, the list is still inactive, the list will be deleted.

These procedures where developed based on the recommendations of ITPG (Jan. 7, 1998).

Mailman List Owner Pages

Configure list settings, manage list membership. Log in at Mailman Admin Links.

Mailman Help

Email:ctcadmin@ctc.edu

Page Manager: afrench@sbctc.edu
Last Modified: 5/2/18 3:41 PM

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