Help for Mailman List Members

Before you can send or receive messages from a mailing list, you must become a list member. To do so:

1. From your web browser, go to https://lists.ctc.edu/mailman/listinfo. The lists.ctc.edu Mailing Lists page appears.
2. Click on the mailing list you want to join. The information page for that mailing list appears.
   In the Your email address field, type your email address. This is the address to which the list's emails will be sent.
3. In the optional Your name field, type your name.
4. In the Pick a password field, type your password.
   Note: If you do not create a password, Mailman will create one for you. Mailman provides several ways for you to change your password.
5. In the Reenter password to confirm field, type your password again.
6. At the Would you like to receive list mail batched in a daily digest? prompt, click No to receive each email as it is sent to the list (this is the default). Click Yes to receive one daily email containing all the messages from that day (not recommended).
7. Click the Subscribe button. Mailman will automatically send you an email asking you to confirm your request.
8. To complete the subscription process, reply to the email as instructed in the message.
   Note: If you do not respond to this email within three (3) days, your request will become invalid. You can then subscribe to the list again by following the steps above.

Once you have successfully subscribed, Mailman will automatically send you an email welcoming you to the list.

To stop receiving emails from a list, you must unsubscribe from the list.

To unsubscribe from the list information page:

1. From your web browser, go to the [Listname] information page.
   (example -  https://lists.ctc.edu/mailman/listinfo/bac_lists.ctc.edu)
2. Scroll to the bottom of the page until you see the Unsubscribe or edit options button.
3. Type your email address in the field next to the button.
4. Click the Unsubscribe or edit options button.
   Your Member Options page appears.
5. Click the Unsubscribe button.
   The page refreshes and a confirmation email message appears at the top of the page. You will also receive an email confirming your request.

OR

To unsubscribe from a list email message:

1. Click the link provided in the message.
2. The Unsubscription Request page appears.
3. Click the Unsubscribe button.
   You will receive an email confirming you have canceled your subscription.

You must be subscribed to a list (be a list member) before you can send messages to a particular list. To send a message to a list, address it to the list's email address.

Note: All list email addresses have the syntax [listname]@lists.ctc.edu.

The message will be received by everyone subscribed to the list.

To reply to a message, reply as you would to any email message. Your reply will be sent to the list and will be received by everyone subscribed to the list.

By default, all lists are configured so that messages are Reply to All.

Note: Do not reply to messages that contain "On Behalf Of Mail, SBCTC-ITD" or "Mail, SBCTC-ITD" in the From field. These messages are sent from an automated and unattended email address with no one to receive or review your responses.

There are four different ways to receive a password reminder to choose from:

1. Send a message with the word password in the subject line to [Listname]-request@lists.ctc.edu. Your password will be emailed to you.
2. Mailman sends subscribers a monthly email reminding you of your mailing list password or passwords. (Note: This function may be disabled by your list administrator for security reasons.)  
3. From your web browser, go to your Member Options page. Note: This link is included in your list welcome email. Mailman will automatically send you a monthly email that contains this link.
   1. Under Password reminder, click the Remind button. Mailman will automatically send you an email containing your password.
4. On your Member Options page, click the Reminder button to receive your password via email. To do so:
   1. From your web browser, go to the [Listname] information page. (example - https://lists.ctc.edu/mailman/listinfo/bar_lists.ctc.edu)
   2. Scroll to the bottom of the page until you see the Subscribers section.
   3. Type your email address in the field next to the Unsubscribe or edit options button.
   4. Click the Unsubscribe or edit options button. Your Member Options page appears.
   5. Under Password reminder, click the Remind button.
   6. Mailman will automatically send you an email containing your password.

From your web browser, go to your Member Options page.

In the Password field, type your current password. Your Membership Configuration page appears.

Scroll down the page until you see Change your password.

In the New Password field, type a new password.

In the Again to confirm field, type your new password again.

To set this password for all your mail lists, check the Change Globally check box. The default is unchecked.

Click the Change my password button. The page refreshes and a "Password Successfully Changed" message appears at the top of the page. 

Mailman automatically archives all messages sent to a list. The messages are archived weekly, making it easy to locate and view older messages. You need your list password to view archived messages.

Note: To access the archives, your browser must be set to accept cookies.

To view archived messages:

From your web browser, go to the [Listname] information page.
(example - https://lists.ctc.edu/mailman/listinfo/bac_lists.ctc.edu)

In the About section, click the Archives link. The Private Archives Authentication page appears.

In the Email address field, type your email address.

In the Password field, type your password.

Click the Let Me In... button. The Archives page appears.
The archived messages are displayed in a table organized by date, for example:

Archive	View by:	Downloadable version
The Week Of Monday Oct. 1,  2015:	[Thread] [Subject][Author] [Date]	[Gzip'd Text 1 KB]
The Week Of Monday Sept. 24, 2015:	[Thread] [Subject][Author] [Date]	[Gzip'd Text 18 KB]
The Week Of Monday Sept. 17, 2015:	[Thread] [Subject][Author] [Date]	[Gzip'd Text 866 bytes]
The Week Of Monday Sept. 17, 2015:	[Thread] [Subject][Author] [Date]	[Gzip'd Text 2 KB]
September 2015:	[Thread] [Subject][Author] [Date]	[Gzip'd Text 466 bytes]
August 2015:	[Thread] [Subject][Author] [Date]	[Gzip'd Text 1 KB]

Note that the links for the downloadable-versions are still in development.

To locate a message, in the View By column, click one of the following links:

• Thread: Lists original messages and their corresponding responses in an outline view. Messages are sorted by date, Indent beginning with the oldest message.
• Subject: Lists all messages and responses by subject title. Messages are sorted by date, beginning with the oldest message.
• Author: Lists messages in alphabetical order by the sender's name. Messages are sorted by date, beginning with the oldest message.
• Date: Lists the messages in chronological order, beginning with the oldest message.

A page displaying a list of archived messages appears sorted the way you specified.

Click on the message you want to view. The message is displayed. Note that you cannot respond to or forward messages from the archives.

From your web browser, go to a [Listname] Information page.
(example, https://lists.ctc.edu/mailman/listinfo/itc_lists.ctc.edu)

Scroll down the page until you see Subscribers.

Type your email address in the field next to the Unsubscribe or edit options button.
Click the Unsubscribe or edit options button. Your Member Options page appears.

In the Password field, type your password. Your Membership Configuration page appears.

Scroll down the page until you see your Subscription Options (a highlighted table).

In the right column, use the radio buttons to change your settings.

Click the Submit My Changes button at the bottom of the page. The page refreshes and a completion message appears at the top of the page.

To close the page, click the Logout button at the top of the page.

OR:

From your web browser, go to your Member Options page.
Note: This link is included in your list welcome email. Mailman will automatically send you a monthly email that contains this link.

In the Password field, type your password and click the Log in button. Your Membership Configuration page appears.

Scroll down the page until you see your Subscription Options (a highlighted table).

In the right column, use the radio buttons to change your settings.

Click the Submit My Changes button at the bottom of the page.
The page refreshes and a completion message appears at the top of the page.

To close the page, click the Logout button at the top of the page.

Click on the .obj attachment and save it to your desktop.

To open the file, double-click on it and select Select the program from a list from the pop-up menu.

Open the file with Adobe Reader. 

From your web browser, go to the [Listname] information page.
(example - https://lists.ctc.edu/mailman/listinfo/bar_lists.ctc.edu)

Scroll to the bottom of the page until you see the Subscribers section.

Type your email Address and Password in the fields next to the Visit Subscriber List button.

The Subscribers page appears, displaying a list of non-digest members (those who receive all the individual list emails) and a list of digest members (those who receive one daily email containing all of that day's messages).

From your web browser, go to your Member Options page.
Note: This link is included in your list welcome email. Mailman will automatically send you a monthly email that contains this link.

In the Password field, type your password and click the Log in button. Your Membership Configuration page appears.

Scroll down the page until you see the List My Other Subscriptions button. Click the button. A page displaying the lists you are subscribed to appears.

To view your subscription information for a list, click on the list name. Your Member Options page for that list appears.

From your web browser, go to the [Listname] information page. 
(example -  https://lists.ctc.edu/mailman/listinfo/bar_lists.ctc.edu)

Scroll to the bottom of the page until you see the Subscribers section.

Type your email address in the field next to the Unsubscribe or edit options button.

Click the Unsubscribe or edit options button. Your Member Options page appears.

In the Password field, type your password. Your Membership Configuration page appears.
Note: If you forgot your list password, see the Retrieve or change your password tip.

Scroll down the page until you see the New address field.

In the New address and the Again to confirm fields, type your new email address.

To set this email address for all your mail lists, check the Change Globally check box. The default is unchecked.

Click the Change my address and Name button. The page refreshes and a confirmation message appears at the top of the page. A confirmation message will automatically be sent to your new email address.

To close the page, click the Logout button at the top of the page.

Help: To receive a copy of the help message, send a message with the word "Help" in the subject line or body to [listname]@lists.ctc.edu.

Password: To receive a password reminder, send a message with the word "password" in the subject line to [listname]-request@lists.ctc.edu. Your password will be emailed to you.

To prevent .txt attachments, use the Plain Text option in your email application. If you do not format your email messages in Plain Text, when you receive an email from a list, it will include a small .txt attachment, for example, ATT06106.txt (377 B). The attachment displays the list's footer which includes the list's name, email address, and information page URL.

When you send an email to a list, Mailman adds a Sender header to the email. (example, [Listname]-bounces@lists.ctc.edu; on behalf of; John, Doe [jdoe@rtc.edu])

Because Microsoft Outlook reads the Sender header rather than the From header, the Mailman Sender header appears in the From field. Most email programs will display the correct information from the original poster in the From field.

A message sent to multiple mailing lists is received only once by members using Microsoft Exchange server and MS Outlook. 

For example, if a systemwide message is sent to 30 lists and you are a member of 10 of those lists, you will receive the message only once rather than 10 times.

This is outside of SBCTC-ITD's control.